Staff Assistant to the Defense Staff Support Unit

Do you want to help strengthen Sweden's defense capability and be at the center of events? Are you interested in staff work at a strategic level and have experience in administrative tasks? The Defense Staff's support unit at the Headquarters is looking for a staff assistant. Welcome with your application!

About the Defense Staff Support Unit

The Defense Staff supports the Supreme Commander in processing and preparing matters at the military strategic level, ensuring that decisions made by the authority's management are implemented, followed up, and reported back. Furthermore, the Defense Staff Support Unit has overall responsibility for directing and following up the Armed Forces' logistics and material supply, development, procurement, maintenance, and decommissioning of infrastructure, as well as the Armed Forces' supply flows and planning of host nation support.

Main Responsibilities

As a staff assistant at the Defense Staff Support Unit, you will have a holistic perspective and participate in the preparation, implementation, and follow-up of work meetings and matters. You will primarily support the Support Unit's staff department, but the role also involves a lot of contact and collaboration with the unit's other departments. A central aspect of the staff service will be the analysis and distribution of incoming service tasks to the departments within the unit. You will have a supportive role in both the departments' and the unit's work and development. This support consists of administrative tasks such as calendar bookings, ordering office supplies, preparation, and compilation of materials in various management systems.

REQUIREMENTS

Qualifications

• Completed Basic Military Training (GMU) or basic training with conscription in the Swedish Armed Forces
• Complete high school education with passing grades
• Good ability to express oneself in speech and writing in Swedish and English
• Experience working with the Microsoft Office suite

Personal Qualities

To thrive and succeed in the role, we see that you are positive and structured, with a strong ability to take responsibility and show initiative. You have a service-oriented and unpretentious attitude and are quick to absorb new knowledge. You thrive in a fast-paced work environment with complex tasks. Furthermore, you find it easy to work both independently and collaboratively, and you handle pressured situations in a professional and solution-oriented manner.

You share the Armed Forces' core values and code of conduct, which describe the values, abilities, and behaviors we consider crucial for successfully fulfilling our mission. The Armed Forces' core values uphold the equal worth of all people, justice, and equality, and promote democracy and human rights (read more at www.forsvarsmakten.se). Great importance will be placed on personal suitability.

MERITORIOUS

• Experience in administrative work
• Completed staff service training
• Experience as a staff assistant
• Group leader training from conscription/basic training
• Experience with FM management support systems (Prio, Vidar, SWECCIS, ISUS, Sharepoint)
• Experience from previous or current employment within the Armed Forces
• Experience from work in other government agencies
• Driver's license

Other

Employment type: GSS/K. The Armed Forces applies a six-month probationary period for those not employed by the authority. Employment rate: Full-time. Work location: Stockholm. Start date: By agreement.

Inquiries about the position:

Contact recruiting manager Tilde Eriksson at 08-788 75 00

Information about the recruitment process:

Contact HR specialist Paulina Unger at 08-788 75 00

Union representatives:

SACO: Stefan Ungerth
SEKO: Monika Danielsson/Lise-Lotte Larsson
Defense Union, OFRS: Kjell Tetzlaff
OFRO: Roger Ericsson

The above can be reached at 08-788 75 00

Application

Welcome with your application by 2025-02-18. Your application should include a CV and a cover letter explaining why you are suitable for this position, as well as answers to the specified selection questions.

Applications for this position will only be accepted via the Armed Forces' website.

Information about the recruiting unit:

At the Headquarters, the Supreme Commander and the Director General are located. The Headquarters has approximately 1,000 employees – both professional officers and civilian experts. As of 2023-01-01, the Headquarters consists of the Defense Staff, operations management, military intelligence and security service, as well as the Headquarters' staff department and independent supervisory units.

Employment with us means placement in a security class. Usually, Swedish citizenship is required. A security check with a background check will be conducted before employment according to Chapter 3 of the Security Protection Act. Employment also includes an obligation to be assigned to war duties. The implications of this vary depending on the type of position.

To the application for employment, a CV and a personal letter must be attached. If you proceed in the employment process, certified copies of grades and certificates must always be presented.

Calls from external recruitment companies and sellers are not welcome.