Executive Assistant to Bokförlaget Stolpe

An opportunity has arisen for a unique and central role at Bokförlaget Stolpe, a dynamic publishing house with a prominent position in the industry. As the right hand of the CEO and the Editorial Manager, you will be part of an inspiring and culturally rich environment.

ABOUT THE POSITION

Academic Work is seeking an Executive Assistant on behalf of our client. The assignment is full-time with an immediate start and initially lasts six months, with very good chances of extension as the ambition is long-term, provided all parties are satisfied.

This is a consultancy assignment where you will be employed by Academic Work and work as a consultant for our client. Read more about our consultancy offerings.

RESPONSIBILITIES

Job Responsibilities

In the role of Executive Assistant, you will provide strategic and operational support with full oversight of the publishing house – always one step ahead. You will act as the CEO's right hand, responsible for the calendar, meeting bookings, travel, and preparations for meetings, seminars, salons, book fairs, and events. You will ensure that the CEO is well-briefed for every context and accompany them as support in external and internal activities. At the same time, you will support the Editorial Manager with full insight into the editorial work. Here, you will step in where needed – from presentations and calculations to practical coordination in daily operations.

The role also involves:

• Compiling and quality-assuring board materials
• Participating selectively in management, marketing, and editorial meetings with a high level of detail and follow-up
• Being a central contact person internally and externally
• Coordinating contacts and calendars with key personnel and colleagues

WE ARE LOOKING FOR YOU WHO

• Have excellent knowledge of Swedish and English, both spoken and written, as it is used in daily work
• Have good data and system skills
• Have basic knowledge of the Office suite

It is advantageous if you:

• Have work experience in a similar role
• Have experience in an administrative and/or service-oriented role

For this role, we highly value your personal qualities and are looking for someone with high integrity and a good ability to make decisions independently. You have a strong communicative ability, are comfortable in a role with broad contact areas, and work well in collaboration with others. Always being one step ahead comes naturally to you through a proactive work approach, and you thrive in a role where structure and good prioritization skills are of great importance. Furthermore, you are service-oriented, optimistic, and take initiative where needed. You contribute with an optimistic energy that uplifts the context and creates joy in the workplace around you.

Our Recruitment Process

We apply ongoing selection and will take down the advertisement when enough candidates have reached the final stages of the recruitment process. When applying, a CV is requested. The recruitment process includes two selection tests: a personality test and a cognitive ability test. The tests are a tool to find the candidate with the highest potential for the position and to promote equality, diversity, and a fair recruitment process.

INFORMATION ABOUT THE COMPANY

Our client is a dynamic publishing house with a prominent position in the industry.