Administrative Support to Unit Managers in Nuclear Weapons and Radiological Consequences

The Total Defence Research Institute (FOI) is a government agency conducting world-leading research in defense and security to support Sweden's military and civil defense. The research spans several areas, such as underwater, cyber defense, space, electronic warfare, sensor systems, civil defense, CBRNe (chemical, biological, radiological, nuclear, and explosive substances), military platforms including weapons and protection, as well as security policy analyses. FOI's research plays a key role in building Sweden's defense capability.

Are you interested in supporting FOI's managers and employees in their work for a safer world in a close-to-operation role? Are you a driven administrator who enjoys a versatile job where you get to work service-oriented together with others? Then FOI could be your new workplace! We offer a balanced work life, a developing work environment, and a socially important job!

About the Position

You will work as an administrative support to unit managers and employees working within the area of nuclear weapons and their radiological consequences. You will assist them in various types of operational-related issues, such as personnel administration, financial administration, and communication within the units. The work requires close collaboration with three of the unit's managers and their employees, as well as other support functions in CBRN - such as other unit administrators, department secretaries, finance, and HR. Examples of administrative tasks include:

• Introduction for employees, thesis workers, and other staff (e.g., guest researchers)
• Termination of employments
• Recognition of employees according to routine
• Minutes from unit meetings
• Coordination of retreats and other types of meetings (e.g., room booking and catering)
• Coordination of vacation requests and compilation of vacation lists
• Support in planning, conducting, and documenting safety rounds
• Support in incident and accident reporting
• Work in the project process, bid management, and finance
• Support in applications for external research funding

The position is located in Kista. Travel within the position does not occur regularly but may happen.

About the Unit

FOI has four locations: Stockholm, Umeå, Grindsjön, and Linköping. You will be employed in the CBRN protection and security department. The department conducts research on threats and protection against hazardous substances, and it includes an office where parts of the administrative support operations are gathered. The office strives to provide the best possible support to managers and employees, and ensure that the work at the agency is carried out according to applicable regulations and routines. Other employees in the office and the office manager are located in Umeå.

Read more about CBRN protection and security: CBRN Protection and Security (https://www.foi.se/jobba-hos-oss.html).

Do You Have the Competence Profile We Need?

Requirements

We are looking for someone who has:

• A complete upper secondary education
• Very good knowledge of the Office suite
• Relevant and recent work experience in similar tasks over the past 3 years
• Experience as an administrator on behalf of at least 2 managers simultaneously
• Very good language skills in Swedish and English, both spoken and written

You will be involved in many parts of our exciting operations, and we are therefore looking for someone who enjoys working broadly with different types of administrative tasks. You take the initiative where you see that it is needed to develop the administrative work, and will therefore have great opportunities to grow in your role. You are attentive to the needs of others and have a willingness and ability to help others. Planning, organizing, and prioritizing your work effectively is something you continuously work on, and you are accustomed to adapting to changing circumstances. We place great importance on your personal qualities!

Meritorious

It is preferable if you have:

• Post-secondary education relevant to the position
• Worked in a government agency
• Knowledge of regulations and routines within government agencies

What Do We Offer You?

FOI offers a unique workplace where you get the opportunity to work on what is important for both total defense and society as a whole. FOI is a government agency under the Ministry of Defence and is one of Europe's leading research institutes in defense and security.

The position is a permanent employment that may start with a six-month probationary period.

We consciously work for a good work environment with a good balance between work and private life. In addition, we offer a range of benefits. Read more about what it is like to work with us: https://www.foi.se/jobba-hos-oss.html (https://www.foi.se/jobba-hos-oss.html)

Do You Want to Help Seek Answers for a Safer World?

Welcome with your application in the form of a CV and cover letter via the application button no later than 2026-02-12!

For more information about the position, you are welcome to contact Department Manager Niklas Brännström. Union representatives are Sofia Jonasson (Saco-S) and Petrus Hemström (OFR/S – ST). All can be reached at 08-555 030 00.

As the position is classified, Swedish citizenship is required. A security clearance with a background check will be conducted before employment according to the Security Protection Act (2018:585). Prior to the security clearance, the final candidate who is relevant for the position will need to submit certified copies of the specified educational/degree certificates and employment certificates that verify the knowledge and experience relevant to the position.

FOI is an agency, meaning that submitted application documents become public records that can be disclosed to third parties upon request according to the Public Access to Information and Secrecy Act.

Offers from recruitment companies are declined.