Maintenance Coordinator with Responsibility for Systematic Fire Protection Work (SBA)

Do you want to contribute to creating safe, functional, and well-maintained premises for Malmö's youngest? We are now looking for a maintenance coordinator with special responsibility for systematic fire protection work (SBA) for the Local and Property Support unit at the Preschool Administration.

Job Responsibilities

As a maintenance coordinator, you provide the best possible support to the administration's preschools regarding our premises. You receive, assess, prioritize, and distribute incoming fault reports in our case management system and ensure that they are handled efficiently and with good quality.

You collaborate closely with local coordinators, caretakers, property owners, and external contractors to plan and follow up on measures. An important part of the assignment is to analyze recurring operational problems and contribute to long-term and sustainable solutions.

Your main job responsibilities

• Receive, assess, prioritize, and distribute incoming fault reports in our case management system
• Order and follow up on internal and external services
• Collaborate with local coordinators, caretakers, and property owners to plan and implement measures
• Follow up on the status and quality of completed tasks
• Collaborate with property owners on maintenance and warranty issues
• Analyze trends in incoming cases, identify recurring operational problems, and suggest improvements
• Analyze statistics and report trends and development needs to the unit manager
• Contribute to the development of work methods, routines, and digital support tools
• Collaborate with planning secretaries on the development and use of the case management system
• Be responsible for coordination, follow-up, and control of the administration's systematic fire protection work
• Act as support and advisor to preschools in systematic fire protection work

Qualifications

We are looking for someone who is structured, solution-oriented, and proactive. You have a strong service mindset and a desire to contribute to a well-functioning operation. You have good collaboration skills and enjoy working in teams as well as independently.

You have good knowledge of Swedish in both speech and writing.

Experience

• At least 3 years of experience in property management, operations, maintenance, and facility administration.
• Experience with fault reporting, case management, and coordination.
• Knowledge of boundary lists, contract management, and maintenance processes.
• Good system skills (case management systems, Office 365, Excel).
• Ability to interpret technical maintenance issues and prioritize actions.

It is an advantage if you also have:

• Experience in property-related services in public administration
• Knowledge of AFF, ABFF
• Knowledge of LOU (Public Procurement Act)

Education

• Academic education in property management, construction technology, property economics, urban planning, or similar
• or
• Vocational training in property management, construction, technology, operations, and systematic fire protection work

It is an advantage if you have also completed SBF fire protection training and/or training in any of the following areas:

• Project management
• Case management
• Digitalization
• Service management
• Public administration

About the Workplace

As part of the Local and Property Support unit, you will be part of a competent team of 17 employees, consisting of local coordinators, caretakers, and maintenance coordinators. Our work is carried out in close collaboration with other functions within the Preschool Administration. We have a good and open communication climate and care about a good working environment. The work is performed at our office in central Malmö but also digitally through remote work. To be successful in our mission, we focus on professional and good relationships and a positive work climate.

The Local and Property Support unit develops and improves the physical environments in collaboration with preschools and property owners. The unit also provides support and services to the administration's operations, drives development, and participates in city-wide investigations.

The Preschool Administration is one of the largest administrations in Malmö City with approximately 4,600 employees who daily meet around 15,500 children and their guardians at our 190 preschools.

Malmö City's operations are organized into 14 administrations. Our common mission is to create welfare and sustainable community development. Together with the residents of Malmö, we are developing an even better city to live, work, and be in; differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Read about Malmö City as an employer here malmo.se/jobb (https://malmo.se/jobb)

Information about the Position

Employment type: Permanent
Scope: Full-time
Number of positions: 1
Start date: by agreement

Other

Please note that we in Malmö City have removed the personal letter from the application process and replaced it with selection questions, this for a more inclusive recruitment process and an efficient candidate experience for you applying for a job with us. Your answers will be an important part of our selection work.

Malmö City strives for employees to represent the diversity that exists in our city. We therefore welcome applicants who can contribute to us as an employer meeting the needs of Malmö residents.