Office Coordinator

Do you want to help create a work environment where people thrive, collaborate, and perform at their best? As an office coordinator, you will have the opportunity to develop and drive the work in our offices and contribute to a modern, sustainable, and well-functioning workplace where structure, service, and culture meet.

You will be part of the Quality unit and work closely with the Secretary General, registrar, communication, and HR. Together, we work to strengthen the organization's collaboration, safety, and efficiency.

"We create structure, drive development, and make it easier for others to succeed"
- Petra Engström Haraldsson, Unit Manager.

About the role

As an office coordinator, you create a pleasant and inspiring work environment where people want to be and collaborate. You are responsible for access cards, lockers, and security, as well as liaising with the landlord and coordinating local issues. If necessary, you will also assist the Secretary General and registrar with administrative tasks.

The role involves organizing activities and conferences that strengthen community, culture, and brand. You contribute to ensuring that our premises reflect a modern, activity-based working method. The role also includes office administration such as invoice management, bookings, ordering office supplies, and coordinating travel agency services. You will also serve as a secretary in certain forums.

Through your engagement, you build both internal pride and external attractiveness, making the offices a natural meeting place for colleagues, customers, and partners.

This is the role for you if you think innovatively, take initiative, and see the big picture, from the small detail to the large experience.

Who are you?

To thrive and succeed in this role, a positive and outgoing personality is required, contributing to a welcoming and safe work environment. A strong service focus is central, as well as the willingness to facilitate for others through a responsive and solution-oriented approach.

The role requires good communication skills, both verbal and written, and the ability to adapt communication to different recipients and contexts. You are proactive and ensure that needs are identified and that work progresses with responsibility and commitment.

Structure and efficiency are important qualities, especially in a day-to-day environment where multiple tasks are handled simultaneously. The ability to prioritize and create order is combined with an unpretentious, positive, and professional demeanor.

As part of our team, you are expected to live and lead by our values: Trustworthy, Caring, and Innovative (TON) and share our commitment to a sustainable society. In this recruitment, great emphasis will be placed on personal abilities.

We see that you have:

• Completed secondary education.
• Experience with administrative systems such as Office and invoice management systems.
• Very good knowledge of Swedish in both spoken and written form.
• Driving license B for manual transmission.

It is a merit if you also have:

• Experience working with internal service or customer service.
• Experience as a coordinator, salesperson, working with events, or organizing conferences.

What do you get?

With us, you will have a varied job in a workplace that prioritizes the environment. We care about each other and our work environment. We offer several benefits, including time off for training.

Read more about our benefits here: https://vafabmiljo.cruitive.com/ (https://vafabmiljo.cruitive.com/)

We want to reflect our customers and society at large and therefore wish to employ people from diverse backgrounds and value the knowledge and experience this brings.

Other important information:

The position is permanent full-time, located at our headquarters at Navet, Gasverksgatan 7, Västerås. You are expected to travel to our other offices around the region; we provide pool cars.

The position may start with a 6-month probationary period.

How to apply:

Does this sound like a job for you? Then you are welcome to apply for the position today. The application deadline is February 8, 2026.

Warm welcome with your application!

Offers of recruitment and advertising assistance are declined.

About VafabMiljö

VafabMiljö is a municipal federation formed by Heby, Enköping, and all municipalities in Västmanland. We work with waste management in a way that is long-term and sustainable. Our goals are to reduce waste volumes and to see waste as a resource. Everything should be reused or recycled as far as possible. By sharing our knowledge and offering good solutions, we want to give you the conditions to help create a sustainable future. Together, we can save the world a little bit every day, as we like to say.

In connection with the interview, you will need to prove your citizenship. You can do this with a passport or a personal certificate along with ID. If you are not a citizen of Sweden, the EU, EEA, or Switzerland, you must show that you have a valid work permit or are exempt from the requirement to have a work permit. Employment can only occur after verification of the work permit, which is required under the Aliens Ordinance.

Curious to know more about VafabMiljö? Read more on our career page: https://vafabmiljo.cruitive.com (https://vafabmiljo.cruitive.com)