Ref: 20250083

Job Responsibilities

With us, you will provide close managerial support to school leaders in areas such as student, staff, finance, information, and government administration. In your role, you will have a central and important position in our office where you will act as our face to the outside world, receiving visitors daily, assisting and guiding students, educators, parents, and authorities. Your responsibilities will also include handling student administration, such as registering students, placements, grades, and other student results. You will be responsible for our mail handling, record keeping, registration, archiving, etc. You will also work with invoice management, accounting entries, purchases, and orders through our financial system Ekot. Tasks related to short-term staffing, including booking substitutes and administration in the existing IT system, are also part of your role.

You will also be responsible for ordering and coordinating school transport. During the year, we, together with other schools in Malmö, will transition to a different IT system for staff scheduling, staffing, and absence (Medvind), as well as a new student register (Edlevo), and you will be an important cog in the wheel to ensure our transitions run smoothly. At Annebergsskolan, we work for the best school for every student. As a school administrator, you will be a close colleague with other staff in the office but will also collaborate closely with all personnel at the school.

Qualifications

You who are applying have at least a high school education or equivalent. We prefer that you have education in the administrative field, preferably related to finance or ICT. Experience in administrative tasks, preferably in a school and municipal environment, is required for the position. It is important that you are structured and systematic in your approach. This means you are observant and responsive to what needs to be done and can prioritize effectively.

You have good collaboration skills, are responsible, and have a professional attitude and approach. You have good IT skills and find it easy to learn different systems. You have good Swedish in both spoken and written form. It is an advantage if you have experience working with some of our commonly used IT systems such as H-rutan, Medvind, Ekot (finance), Extens (grades and student registration), Edlevo, Platina (record keeping), Vikariebanken (substitute system), Unikum, Optiplan, and Skola24 Schema (scheduling).

Welcome with your application!

About the Workplace

Annebergsskolan is a newly built three-parallel F-6 school in the Stadion area of central Malmö. Currently, we have about 540 students, many of whom also attend the after-school program. Annebergsskolan reflects Malmö's diversity, which we see as an asset and strength. At Annebergsskolan, we meet students where they are in their learning. We have high expectations of our students, ourselves, and each other. At Annebergsskolan, we have collaboratively developed common structures and routines that apply to the entire school. With these in place, we now focus on students' learning and the quality of teaching. You will join a humble and open work environment where we work together to meet our students' challenges and strengths.

The Primary School Administration – the city's largest administration with about 80 schools, 6,500 employees, and 36,000 students offers a workplace for everyone. Here we want to grow, develop, and challenge each other in our learning together – every day. We ensure that everyone has a good working environment and invest in leadership. Together, we all work for the best school for every student!

The City of Malmö's operations are organized into 14 administrations. Our common mission is to create welfare and sustainable community development. Together with the residents of Malmö, we are developing an even better city to live, work, and be in; differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Read about Malmö City as an employer here malmo.se/jobb (https://malmo.se/jobb)

Job Information

Employment type: Permanent
Scope: Full-time
Number of positions: 1
Start date: 2025-04-15

Other

Please note that we in the City of Malmö have removed the personal letter from the application process and replaced it with selection questions, this for a more inclusive recruitment process and an efficient candidate experience for you applying for a job with us. Your answers will be an important part of our selection work.

According to the Education Act, a police record extract is required for employment in preschool, school, and school-age childcare. The form to order the extract can be found at: https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/ (https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/)

The City of Malmö strives for employees to represent the diversity that exists in our city. We therefore welcome applicants who can contribute to us as an employer meeting the needs of Malmö residents.

To submit your application, click on apply below. If you have any questions regarding the position, please contact the contact persons in the ad. Your application documents are public documents and are handled according to the principle of public access. If you have a decision on protected personal data, we ask you to contact the contact person in the ad for an alternative application route.