Project and Travel Administrator

We are now looking for a Project and Travel Administrator for an assignment with an international client in the energy and power transmission sector in Ludvika. The role is situated in a project-intensive and global environment where administration, coordination, and service are crucial for successful deliveries.

About the Position

As a Project and Travel Administrator, you will be responsible for ensuring that the administrative flows of the projects run smoothly, both locally and globally. The role combines travel administration, coordination, communication, and support for the project organization.

You will act as a natural point of contact between project teams, internal support functions, and external parties. The work takes place in an international environment with many parallel activities, which requires structure, flexibility, and good collaboration skills.

Your Main Responsibilities

• Manage travel bookings and arrangements within the project organization.
• Collaborate and communicate with local and global administrators.
• Provide operational support to project teams and project managers to create efficient workflows.
• Handle visa applications and matters related to Integrity & Compliance.
• Conduct commercial correspondence with clients and external parties.
• Participate in strategic initiatives, both locally and globally, to improve employee and customer experience.
• Coordinate meetings, workshops, and conferences with internal and external stakeholders.

Who Are You?

• Experience and interest in administration, coordination, and service.
• Ability to work in a structured manner, even when multiple tasks are ongoing simultaneously.
• A proactive and solution-oriented approach to work.
• Good communication skills and experience working in an international and multicultural environment.
• Independent, responsible, and confident in taking your own initiatives.
• Very good knowledge of Swedish and English, both spoken and written.
• Travel may occur within the framework of the project.

About the Company

The consultant role is suitable for you who want to gain broad experience in a short time. We offer you the chance to work in popular workplaces with well-known brands where you can develop your skills and broaden your CV. You will thrive as a consultant if you are looking for a world of exciting assignments and new networks. By your side, you have your consultant manager who acts as a sounding board and supports you in succeeding in your assignments. We want you to feel good and enjoy working with us at Poolia. Therefore, we offer you wellness grants, discounts at various fitness facilities, and regularly organize social activities. Of course, your employment at Poolia is covered by collective agreements, insurance, occupational pension, and occupational health care.