Office Coordinator for Parental Leave Substitute

We make a difference in Swedish healthcare every day. We are now looking for an Office Coordinator for a parental leave substitute for approximately 1 year. In this role, you will be the key person in our daily operations – ensuring that the office runs smoothly, that our employees are happy, and that everyone visiting us is met with a safe, welcoming, and professional environment.

About the Position

As an Office Coordinator, you will have overall responsibility for office operations and employee satisfaction. You are the hub of the office – the one who ensures that everything functions practically while creating a warm and inviting environment for employees and visitors.

Your responsibilities will include:

• Ensuring that the office environment is functional and pleasant, including following up on maintenance requests, liaising with property managers and suppliers, and ensuring that the premises are in good condition.
• Welcoming visitors and providing a professional and friendly first impression, as well as booking meetings and ordering lunches/snacks.
• Participating in the onboarding of new employees and the placement of staff in the office.
• Being responsible for employee engagement activities such as ordering snacks, breakfast, and contributing to the office's aesthetic design.
• Supporting internal events and activities such as conferences, after-work gatherings, and Christmas parties.
• Managing package and mail handling and ordering office supplies.
• Acting as the point of contact for suppliers and property managers and ensuring that office information is disseminated.
• Being responsible for alarm-related inquiries and being the fire safety officer.
• Participating in safety rounds and workplace environment work and following up on incidents and accidents in the office.
• Handling basic financial administration related to the office's cost center.

Who We Are Looking For

We are looking for someone who enjoys a broad and varied role where you can combine service, structure, and responsibility.

We believe you:

• Have experience in a coordinating and service-oriented role, preferably as an Office Coordinator, receptionist, service employee, or similar.
• Have a strong sense of service and enjoy creating a pleasant atmosphere around you.
• Are meticulous, structured, and accustomed to juggling multiple tasks.
• Enjoy taking responsibility, driving issues independently, and making things happen.
• Are communicative and confident in your interactions with colleagues, suppliers, and other partners.
• Are comfortable working with digital systems and can easily adapt to new tools.

As a person, you are unpretentious, solution-oriented, and see what needs to be done – and you do it.

We Offer

At OneMed, you will be part of a successful company that contributes to a safer and more efficient healthcare system every day. You will receive:

• A central role where you make a tangible difference in your colleagues' daily lives.
• A varied job with significant responsibility and the opportunity to influence how our office looks and feels.
• Engaged colleagues and a culture where collaboration, care, and quality are at the forefront.
• A workplace that values both well-being and professionalism.
• Collective agreements.
• An inspiring work environment in newly renovated premises located in Västra Hamnen.

Application and Contact

Does this sound like the right role for you? Submit your application as soon as possible, as selection and interviews are ongoing. The position is a parental leave substitute for approximately 1 year with a planned start on April 7th.

The application deadline is March 1st; the position may be filled before the application deadline. We only accept applications through our recruitment system; applications are not accepted via email.

Recruiting Manager: Mattias Jaran, Office Manager

If you have questions about the position, please contact our Recruitment Coordinator Sophia Romée Blomqvist. [email protected] (mailto:[email protected])

As part of our recruitment processes, we apply testing tools and background checks for final candidates. Contact from staffing or recruitment agencies is kindly declined.

OneMed Sweden meets the healthcare sector's needs for medical supplies, equipment, and preparedness - quickly, smoothly, and with quality. We are driven by safe and secure care and by improving the quality of life for everyone in need of or providing care. In addition to improvements in everyday life, we strive for a fair and sustainable value chain for all. That is how we make a difference every day, all year round.

OneMed offers approximately 30,000 certified products in medical supplies and equipment. Each individual product is a valuable contribution to improved healthcare outcomes and society. Patients receive better treatment, hospital stays are shortened, and overall costs are reduced. With around 400 employees across four locations, we are an essential part of Sweden's healthcare and preparedness. In 2024, our revenue reached 3.4 billion SEK. OneMed is part of the Asker Healthcare Group, consisting of more than 45 companies supporting healthcare in Europe.