HR Partner at the Medical Institutions Office (MiM)

Lund University was founded in 1666 and is consistently ranked as one of the world's leading universities. There are approximately 47,000 students and more than 8,800 employees in Lund, Helsingborg, and Malmö. We are united in our efforts to understand, explain, and improve our world and the conditions of people.

Lund University welcomes applicants with diverse backgrounds and experiences. Gender equality, equal opportunities, and diversity are fundamental principles for all parts of our operations.

Workplace Description

The Medical Institutions Office (MiM) provides administrative services to the two medical institutions located in Malmö; Clinical Sciences, Malmö (IKVM) and Translational Medicine (ITM).

The operations conduct world-class research spanning a wide field – from molecular medicine to a public health perspective, as well as epidemiology, cancer, and health sciences, to name a few. The institutions also provide education, primarily in the final semesters of medical training and in public health sciences. The operations have a close collaboration with healthcare and Region Skåne and are located at the Clinical Research Center (CRC) and the Wallenberg Laboratory in Malmö.

MiM is responsible for providing administrative support in, among other things, grant administration, financial management, budgeting, follow-up, HR processes, personnel administration, and communication. At the same time, administrative support is provided to the heads of the institutions. The MiM office consists of an administrative manager, four employees in the finance function, a communicator, three administrators, an HR administrator, and two HR partners.

We Offer

Lund University is a government agency, which means you receive special benefits, generous vacation, and a favorable occupational pension. We also have a flexible working hours agreement that creates good conditions for balancing work and leisure.

Read more on the university's website about being employed at Lund University: https://www.lu.se/om-universitetet/jobba-hos-oss (https://www.lu.se/om-universitetet/jobba-hos-oss)

Job Responsibilities and Areas of Responsibility

The HR partner's responsibilities include handling personnel issues at both operational and strategic levels. This includes, among other things, recruitment and termination of staff, onboarding new employees, salary reviews and placement, union negotiations, rehabilitation, and ongoing personnel administration. In this role, there is an overarching responsibility for coordinating workplace environment issues and possibly being the HR partner directly to the administrative manager of the MiM office.

The operational work is carried out closely with the organization’s research group leaders, whom you assist with support and advice on personnel issues of both overarching and individual character. Internal service and support to managers and employees is a very important part of the job. The HR partner must be flexible as it involves working with the entire HR spectrum on a daily basis. The main administrative tools used are the personnel system Primula, the rehabilitation system Adato, the recruitment system Varbi, and the personnel catalog Lucat.

Other tasks may also become relevant.

Qualifications

Requirements for the position are:

• Academic education in the HR field or education/experience deemed equivalent by the employer.
• At least two years of experience in independent and qualified work within operational HR work in a generalist role.
• Experience in labor law issues.
• You should be well acquainted with the Office suite.
• Good knowledge of IT-based support systems for personnel administration.
• Very good knowledge of Swedish and English in both spoken and written form.

We place great emphasis on personal suitability:

• Stability with high personal maturity.
• The ability to work independently and in a structured manner is required, while collaboration skills and a willingness to work service-oriented are equally important.
• You should be interested in building and maintaining relationships both internally within our office and with our research groups.
• Furthermore, an analytical and problem-solving attitude is required.
• Clear and good communication skills.

Meritorious for the position is:

• Experience in recruiting international staff.

Other

The position is a permanent full-time position. Desired start date: as soon as possible, or by agreement. A probationary period may be applied.

How to Apply

The application should include a personal letter describing how you meet the sought qualifications, a CV, and degree certificates. You will also need to answer a number of selection questions. The university applies individual salary setting. Please indicate your salary expectations in your application. Interviews will be held during weeks 11 and 12.

The Faculty of Medicine is an area of operation within Lund University, responsible for education and research in medicine, care, and health. Education takes place in close collaboration with healthcare and is well anchored in the faculty's strong research tradition. The faculty's research spans a wide field within experimental basic research, patient-centered clinical research, and health sciences research. The Faculty of Medicine, with over 1,800 employees and 3,000 students in Lund, Malmö, and Helsingborg, is a knowledge-intensive meeting place for students, teachers, and researchers from around the world.

The Department of Clinical Sciences in Malmö is one of the six departments at Lund University's Faculty of Medicine. We have a strong focus on clinical and epidemiological research and also conduct extensive preclinical laboratory research.

We kindly decline all contacts from advertisement sellers, recruitment, and staffing companies due to government procurement regulations.