We are looking for a new HR Coordinator – is it you?

Are you development-oriented, structured, and service-minded? Do you want to be part of our journey and contribute to further developing HR work in the three administrations we support? Do you have experience in creating effective administrative HR processes and methods, preferably from municipal operations? Do you want to help us provide the best possible conditions for managers in their personnel responsibilities? Then we think you should apply for the position.

About the workplace

At the City Management Administration, we work on behalf of the municipal council to lead, develop, and coordinate the city's common and strategic issues. We drive development in areas such as HR, communication, and governance – always with the goal of creating value for the entire city of Helsingborg.

In the HR unit, we support not only the managers at the City Management Administration but also those at the Environmental Administration and Property Administration in HR matters.

With us, you will be part of a development-driven, knowledgeable, and engaged team. We consist of a unit with an HR manager and 5 colleagues. Together, we work to provide operationally close, proactive, and qualified HR support to the managers in our operations. Right now, we are on a development journey where we aim to become even better at supporting managers in their personnel responsibilities; the journey will be both exciting and educational.

Job responsibilities

As an HR Coordinator, you will play a central role in providing administrative and operational support within the HR field. Your tasks will include:

• Managing employment administration, onboarding, and offboarding.
• Providing administrative support in various HR processes such as recruitment.
• Administration related to payroll and personnel issues such as scheduling and placement, personnel records, salary debts, record-keeping, and priority rights.
• Invoice management
• Monitoring; producing and analyzing statistics.
• Project managing and developing administrative HR processes and methods across all three administrations.

The role involves close collaboration with both colleagues and the manager in the HR unit and managers in the operations, where you are an important contact person for HR and administrative questions. It is therefore important that you are comfortable communicating clearly and pedagogically, both verbally and in writing.

Qualifications

We are looking for someone with a post-secondary education in HR, administration, payroll, or economics, or another education that the employer deems equivalent. It is advantageous if you have training and knowledge in agreements such as general regulations and project management training.

You have several years of experience in qualified administrative work within municipal operations and experience with PersonecP. To succeed in your role, you also need to have experience in independently driving and developing administrative processes and methods within the HR field. Furthermore, it is important that you have knowledge and experience working in various digital systems, and it is advantageous if you have experience working in Winlas, Qlik Sense, and invoice systems. To be able to develop and follow up, it is important that you have experience working with statistics and monitoring in various ways. We will place great emphasis on personal suitability based on the requirements since you will be the only one in this role in the unit.

Your personal qualities are important to us

To succeed in the role, you need to enjoy creating and maintaining good relationships, being service-oriented, and treating people with respect, listening, and creating dialogue for those we exist for.

You are structured and plan, organize, and work methodically to achieve qualitative and quantitative results while adhering to timelines.

You are driven and development-oriented, analyzing and following up on work, understanding that things are often parts of a larger whole.

You are receptive to new ideas and find new practical solutions both independently and collaboratively when needed.

You have self-awareness and view feedback as an opportunity to learn and develop yourself.

Working in the City of Helsingborg

Do you want to help create a better city together with the residents of Helsingborg? Then you should work in the City of Helsingborg. Here, you can use your creativity and drive to make life easier and safer for our residents, visitors, and businesses. Together with curious and helpful colleagues, you make a difference in people's lives, both today and in the future. A good job today, a better city tomorrow.

You can read more about what it's like to work in the city: https://helsingborg.se/arbete/sa-ar-det-att-jobba-i-staden/ (https://helsingborg.se/arbete/sa-ar-det-att-jobba-i-staden/)

Additional information

Application deadline: 2026-03-06

Employment type: Permanent

Extent: 100%

Start date: No later than 2026-07-01 or by agreement

Number of positions: 1 position

To ensure the quality of the recruitment process in the City of Helsingborg, we use the recruitment tool ReachMee. Therefore, we ask you to submit your application via ReachMee by clicking the application link in the ad. Your application should include a CV and other relevant documents for the position, such as educational certificates or licenses. You will also need to answer selection questions.

If you are applying for a job and have protected personal information, please contact the recruiting manager in the ad who will guide you further for a secure application process. You should not apply digitally via the application link.

Union representatives

https://intranat.helsingborg.se/hr/samverkan-och-delaktighet/fackliga-foretradare/ (https://intranat.helsingborg.se/hr/samverkan-och-delaktighet/fackliga-foretradare/)