Archive Administrator at Sahlgrenska University Hospital

Together, we are developing Sahlgrenska University Hospital for a sustainable future. We are transforming healthcare with the goal of becoming Europe’s leading university hospital by 2032. Together with patients, we work for quality, accessibility, patient safety, research, education, and innovation – in a cohesive healthcare system in Västra Götaland County. Our vision and goals aim for care of the highest quality, where the patient is always in focus. We provide healthcare locally and regionally, but also highly specialized care to patients throughout the country and abroad. Our employees are our strength, contributing to knowledge exchanges nationally and internationally. With digital tools and new working methods, we can simplify everyday life at the hospital and offer modern, accessible, and efficient care of the highest quality.

Description

The Archive and Information Structure is a support function at Sahlgrenska University Hospital responsible for the lifecycle management of the authority's public documents.

The unit's services include requirements specification, archiving, digitization, information retrieval, confidentiality assessment, disclosure of public documents, and advisory services.

In the Journal Group, we offer the opportunity to work with important societal issues in a developing and stimulating environment where you will work both independently and together with wonderful colleagues.

To meet an increased need in the operation, we are now looking for engaged and structured administrators for fixed-term positions. With us, you will play an important role in contributing to a safe and efficient management of medical records within the healthcare sector. You will be part of a competent team working to ensure that patients, healthcare providers, and authorities have access to correct information in a timely manner.

Responsibilities

As an archive administrator, you will search, read, and assess the confidentiality of medical records before disclosure. You will be the face of the operation, and your work will include phone contact with individuals, authorities, healthcare providers, and other private actors. The work also includes preparation, processing, and scanning of the medical records that will be preserved in the digital patient record, ensuring that the documents maintain good quality.

Qualifications

We are looking for someone who is meticulous, structured, and has good administrative skills. You enjoy working independently but also find it easy to collaborate with others. At the same time, you have good communication skills and a strong sense of service, as the position involves contact with healthcare providers, patients, authorities, and other actors. You can handle sensitive matters in a professional and empathetic manner, showing understanding for individuals' different needs and situations.

Furthermore, you are solution-oriented and analytical, allowing you to grasp complex issues and find the right way forward. You have excellent reflective abilities and can maintain focus.

As we are an archive operation handling both digital and physical documents, it is important that you have an interest in document management, information security, and relevant regulations. You are meticulous in your work and have an interest in ensuring that information is handled correctly and made accessible according to applicable legislation.

You have completed secondary education, preferably with a focus on administration or social sciences.

Great emphasis will be placed on personal suitability in the hiring process.

Requirements

• Completed secondary education with passing grades.
• Very good ability to express yourself in Swedish, both spoken and written.
• A correct and clear use of language.
• Good knowledge of the Office suite.
• Good knowledge of Swedish and English.
• Good computer skills and ability to navigate multiple systems simultaneously.

Meritorious

• Experience in administrative work, processing or investigation of public documents, preferably within healthcare, authorities, regions, or other public operations.
• Good knowledge of laws and regulations within the healthcare sector, the Administrative Procedure Act, and the principle of public access.
• Experience with healthcare administrative systems, such as Melior, Obstetrix, Elvis, Barium.
• Higher vocational education as a medical secretary, or other education deemed equivalent by the employer.

Other

Interviews will be conducted on an ongoing basis.

The position is location-bound, with no possibility for remote work.

The employment is a fixed-term position for 1 year.

Warm welcome with your application!

Meet some of our employees - Sahlgrenska University Hospital

About Västra Götaland Region

The Västra Götaland Region exists for the people of Västra Götaland. We ensure that there is good healthcare for everyone. We work for sustainable development and growth, a good environment, improved public health, a rich cultural life, and good communication throughout Västra Götaland.

The Västra Götaland Region actively works to digitize more working methods. To be part of the digital transformation, you should have basic skills and be able to use digital tools and services. You can search for information, communicate, interact digitally, are risk-aware, and have the motivation to participate in development to learn new things.

The Västra Götaland Region places all permanent employees in a reserve.

If you want to know more about the Västra Götaland Region, you can visit our introduction for new employees at the link here (https://www.vgregion.se/introduktion). You can also read more in the presentation here (https://mellanarkiv-offentlig.vgregion.se/alfresco/s/archive/stream/public/v1/source/available/sofia/rs4011-467070786-672/surrogate).

Application

The Västra Götaland Region prefers that you register your application via the recruitment system. If you, as an applicant, have questions about the advertised position or for specific reasons cannot register your information in a public system - contact the contact person for the respective advertisement.

To staffing, placement, and recruitment companies and to you as a seller: We kindly but firmly decline direct contact with staffing, placement, and recruitment companies as well as other external actors and sellers of additional job advertisements. The Västra Götaland Region has contracted agreements.