Administrator at the Swedish Prison and Probation Service

The Swedish Prison and Probation Service is growing – we are building new facilities, renovating, and expanding, and we are now looking for more employees. Our most important goal is to reduce recidivism – to break the vicious cycle. If we succeed, society will be safer for everyone. We are the authority responsible for prisons, probation, remand facilities, and client transportation.

Read more about the probation service in Örebro on our website: https://www.kriminalvarden.se/kontakt/hitta-och-kontakta/verksamhet/frivardskontor/orebro/#verksamhet (https://www.kriminalvarden.se/kontakt/hitta-och-kontakta/verksamhet/frivardskontor/orebro/#verksamhet)

JOB DESCRIPTION

As an administrator, you will be part of a team of four administrators. The administration team is primarily responsible for registration in client administrative systems, which may involve registering and processing decisions based on the probation service's role in the legal chain. You will also manage the administration for the Supervisory Board, which holds meetings in our premises, as well as administer the probation service's own decision meetings.

You will be responsible for archiving, record-keeping, mail handling, orders, financial administration, and common administrative tasks, providing administrative support to both managers and colleagues. The work also includes staffing the reception to some extent, thus playing an important role in preventive security work by managing access to the visitor department. You will be responsible for receiving clients, ensuring that cases are checked, and clarifying clients' permissions before allowing them to enter our premises. This is to avoid letting in unknown or impaired individuals as much as possible.

Through the reception and office, you will represent the Swedish Prison and Probation Service with a trustworthy and correct approach towards clients, partners, and the public. The tasks require you to ensure that confidentiality is maintained while being knowledgeable about the principle of public access.

QUALIFICATIONS

The role of administrator is a service function for all employees at the workplace, which places high demands on your service orientation. For us, this means that you are accommodating in your interactions and have the interest, willingness, and ability to help others and ensure the smooth operation of the organization. You are calm and secure in yourself and can handle stressful situations well. Furthermore, you have the ability to plan, organize, and prioritize work effectively to maintain important tasks.

You are also flexible and can easily adapt to changing circumstances and find solutions in emerging situations. Your ability to collaborate is very good, and you find it easy to build relationships. You can take responsibility for your tasks and independently drive your processes forward. We expect you to have good IT skills and a well-developed administrative ability.

It is important for us that you share the fundamental values of the Swedish Prison and Probation Service regarding a humane view of humanity, respect for the individual, and belief in people's willingness and ability to develop. You are also aware of and understand how background, culture, and group affiliation affect yourself and others. Furthermore, you are expected to contribute to ensuring that everyone is treated equally through your approach. We place great emphasis on personal suitability.

We are looking for someone who has:

• Completed upper secondary education in the form of a diploma or high school certificate
• Current experience in administrative work within public administration
• Good computer skills
• Good knowledge of the Swedish language in both spoken and written form

It is advantageous if you have:

• Current experience in administrative work within a government agency
• Experience in record-keeping
• Current experience in financial administration
• Current experience in archiving and document management

OTHER

The Swedish Prison and Probation Service has chosen to remove the personal letter and replaced it with selection questions relevant to the position. The answers to the selection questions and your CV will form the basis for whether you qualify to proceed in the process.

To be considered for employment within the Swedish Prison and Probation Service, you must meet high standards regarding suitability, judgment, security, and confidentiality awareness, and comply with applicable laws. This means that you uphold democratic values and the governmental values that apply to the operations of the Swedish Prison and Probation Service.

Some positions are classified in security class, and a security review with background checks will be conducted before a hiring decision is made. For certain security-classified positions, Swedish citizenship is required. The Swedish Prison and Probation Service welcomes applicants with diverse backgrounds and experiences. Read more about the security review at: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/ (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/)

The position may involve military placement within the Swedish Prison and Probation Service. Read more about military placement at: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/ (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/)

Individual salary setting applies.

Probationary employment may be applied.

The Swedish Prison and Probation Service strives for a balanced gender distribution and increased diversity.

To submit your application, click on the application link in the ad. Questions about how to apply and submit your CV should be directed to Visma Recruit. Questions about specific jobs will be answered by the contact person indicated in the ad.

We kindly but firmly request no direct contact with staffing and recruitment companies or sellers of recruitment ads. The Swedish Prison and Probation Service has contracted agreements.