Financial Administrator at the Education Administration in Järfälla Municipality

At the Education Administration in Järfälla Municipality, around 3,100 employees work in one of our 39 preschools, 22 schools, high school, adult education, and central administration. Our operations are characterized by our guiding principles: professionalism, collegiality, and development power. With courage and competence, we drive the operations forward, and we value mutual respect and understanding among colleagues. Together, we strive to make each other better, as we know that when we develop and continuously improve together, we move Järfälla forward.

You will belong to the department of finance and system management, which is responsible for controlling, accounting, processing fees and inter-municipal compensations (IKE), state grants, local issues, and system management. We are a friendly group with good cohesion that supports each other in everyday life. With us, you will play an important role in ensuring that financial flows concerning our children and students are correct while also helping to develop our processes for the future.

JOB RESPONSIBILITIES

As a financial administrator with us, you have a broad and responsible assignment focused on ensuring correct compensations and fees for children and students in Järfälla. The role requires you to work independently, understand complex regulations, and enjoy having many points of contact.

Your main areas of work include:

• Inter-municipal compensations (IKE): You handle agreements and compensations for children and students in both preschool, primary school, and high school (including adapted forms). This involves administration in the systems Edlevo and UEDB, handling additional amounts, as well as checking and approving invoices.
• Childcare fees: You are responsible for ensuring that the correct childcare fee is charged. The work includes registrations, checks, and assisting in the creation of invoices. You also handle deferrals, credits, and collection issues.
• Register maintenance and student administration: You manage notifications from the Tax Agency regarding changes in population registration.
• Service and contact: You answer questions from guardians, schools, and other municipalities via phone and functional mailbox.
• Development: We are on an exciting digitalization journey. You are expected to actively participate in developing our working methods, routines, and the introduction of new e-services to reduce manual work.

QUALIFICATIONS

Requirements for the position:

• Experience in administration within municipal operations.
• Good ability to express yourself verbally and in writing in Swedish.
• Basic knowledge of Excel.

Meritorious:

• Post-secondary education in finance.
• Experience from municipal education administration.
• Experience in handling inter-municipal compensations (IKE).
• Experience in accounting, invoicing, and working in child and student registers (preferably Edlevo).

To succeed in the role, we see that you demonstrate the following behaviors:

• Structured: You plan and prioritize your work efficiently to meet deadlines, even when managing multiple ongoing cases simultaneously.
• Stable: You remain calm and focused even during peak work periods and in demanding conversations.
• Considerate: You have a professional and considerate approach in contacts with guardians via both email and phone.
• Solution-oriented: You are creative and find sustainable solutions to the varying issues that arise in daily operations.

OTHER

Järfälla has the most exciting geographical location in northern Stockholm and is growing rapidly. We offer a workplace with great variety, good development opportunities, and work according to the vision Järfälla for everyone moving forward. Read more about what it is like to work with us at www.jarfalla.se/jobbaijarfalla (https://www.jarfalla.se/jobbaijarfalla)

We kindly decline all offers of advertising and recruitment assistance in connection with this advertisement.

We conduct limited background checks for final candidates in this recruitment process. Background checks are only carried out to the extent relevant to the current position. In cases where extracts from the criminal record are legally required, you will also need to present such an extract. For more information on how we work with background checks, see https://www.jarfalla.se/bakgrundskontroller (https://www.jarfalla.se/bakgrundskontroller)