Executive Assistant to a Prominent Growth Company in Tech

Are you a structured problem solver who enjoys staying one step ahead? We are now looking for a loyal and quick-footed Executive Assistant to act as the CEO's extended arm at one of the prominent growth companies in tech. This is a long-term consulting assignment with good opportunities for extension.

ABOUT THE POSITION

Our client is a successful, publicly traded tech company in Stockholm that is redefining how companies scale using data and AI. The company's CEO is deeply engaged in the business, and the role of the PA is central to ensuring his day runs smoothly. As a consultant, you will be a key person managing everything from strategic calendar planning to practical daily logistics.

You will be based at the client's modern office on Kungsgatan in Stockholm. The role is operational and requires a high presence on-site. Working hours are primarily 08:00–17:00, but the role requires flexibility to be available by phone even after office hours if urgent issues arise.

This is a consulting assignment, which means you will be employed by Academic Work and work as a consultant for the client company in question. The assignment is long-term.

You will be offered

• A unique insight: The opportunity to work closely with an entrepreneurial leader in a high-performing environment.
• Modern corporate culture: A workplace at the forefront of AI and technology, where your own initiatives to streamline processes are welcomed.
• Strong community: Despite the independent nature of the role, you will become part of an inclusive community with high job satisfaction in the office.
• Long-term perspective: The client sees this as a need that will be permanent, opening up for a long-term career with the company.

JOB RESPONSIBILITIES

Your goal is to free up time for the CEO by proactively owning and managing their logistics. Your tasks are specified below.

• You prioritize meetings, handle correspondence, and ensure the schedule is optimized.
• Planning and booking of travel as well as preparation of meeting materials.
• Manage daily logistics and perform practical errands in and around the city.
• Handle sensitive material with full discretion, including finance and administration.
• Contribute structure, speed, and calm in all situations, allowing the CEO to focus on what is most important.

WE ARE LOOKING FOR YOU WHO

• Have worked for a few years as an assistant, coordinator, or in a similar role where you supported individuals in leadership positions.
• Have excellent knowledge of Swedish and English, both spoken and written.
• Have a valid B driver's license (you will have access to a car through the assignment for errands).
• Have technical maturity and are used to working in various systems.

It is a plus if you have

• Interest/knowledge in AI, Cloud Code, and ChatGPT.
• Knowledge of Google Workspace and Notion.

To succeed in the role, you have the following personal qualities:

• Self-driven & proactive: You see what needs to be done before being asked and act proactively.
• Structured calm: You maintain focus and professionalism even when priorities change at short notice.
• Discreet & Loyal: You handle information with high integrity and are comfortable working behind the scenes.
• Service-oriented: You are motivated by solving problems and creating order in a dynamic everyday life.

Our recruitment process

This recruitment process is handled by Academic Work, and our client's request is that all questions regarding the position be sent to Academic Work.

We apply rolling selection and will take down the ad when enough candidates have reached the final stage of the recruitment process. When applying, a CV is requested. A cover letter is not used as a selection method and therefore does not need to be attached. The recruitment process includes two selection tests: a personality test and a cognitive ability test. The tests are a tool to find the candidate with the highest potential for the position and to promote equality, diversity, and a fair recruitment process.