Staff Assistant

Do you want to take the next step in your career and work in an organization with an important mission, creating conditions for effective staff work?

We are now looking for a staff assistant who wants to work in a dynamic environment and enjoys supporting managers and staff in daily administrative tasks. As a staff assistant, you contribute with order, structure, and support that strengthens the unit's capability.

Main Responsibilities

As a staff assistant, you support the chief of staff and other parts of the staff primarily with administrative tasks. You work with a holistic view and participate in the preparation, implementation, and follow-up of meetings and briefings.

Examples of tasks:

• Drafting documents and minutes
• Making bookings and orders
• Updating and managing collaboration platforms
• Supporting preparations and compiling materials
• Following up and structuring administrative routines and workflows

The work is varied and developing. The role offers good opportunities to develop the organization and its routines.

We Offer You

In the Swedish Armed Forces, there is a strong value base built on openness, results, and responsibility. The organization offers great variation and complexity, which means good development opportunities and conditions for internal career mobility. Our employees enjoy several benefits, including:

• Professional development based on the organization's needs and your career goals
• Three hours of training per week during working hours, and you can receive reimbursement for training clothes and entry fees
• Good work-life balance with flexible working hours and 28-35 vacation days depending on your age
• Salary supplements during parental leave and VAB, as well as the opportunity to exchange vacation days for additional pension contributions.

For us, it is important to take care of oneself and each other.

Qualifications

• Current and relevant experience in administrative work
• Approved secondary education
• Experience working with information flows and various communication systems
• Driving license B
• Good IT skills

Meritorious

• Experience from a government agency or public administration
• Previous service in the Swedish Armed Forces
• Experience with SharePoint
• Completed and approved military basic training
• Completed Staff Service Training

Personal Qualities

We are looking for someone who enjoys working in a service-oriented manner and has good multitasking abilities. You are keen to structure and plan your work. We see that you have the ability to manage and reprioritize under changing conditions. You are proactive and enjoy working both independently and in a team. You have good collaboration skills and find it easy to create and maintain relationships.

We place great emphasis on personal suitability.

Other

The employment is a full-time permanent position that begins with a 6-month probationary period for those who do not already work within the Swedish Armed Forces. The position includes an international work obligation and a duty to be assigned to military service.

Work location: Örebro
Business trips may occur

Start date: By agreement

Welcome with your application by January 28, 2026. Your application should include a CV and a cover letter. For questions about the recruitment process, contact HR generalist Kajsa Nord, [email protected]

The Swedish Armed Forces values the qualities that diversity and gender balance bring to the organization. Therefore, we welcome applicants with different backgrounds and experiences in our recruitment.

Applications for this position will only be accepted via the Swedish Armed Forces website.

Information about the Swedish Armed Forces and the recruiting unit:

The Swedish Armed Forces' telecommunications and information systems unit, FMTIS, ensures the Armed Forces' ability to communicate and lead - around the clock, year-round.

The unit has a collective responsibility for the Armed Forces' technical command systems that support military operations at sea, on land, and in the air - in Sweden and abroad. The unit has nearly 2000 employees at more than 32 locations across the country. Read more at https://jobb.forsvarsmakten.se/fmtis (https://jobb.forsvarsmakten.se/fmtis)

Employment with us means placement in a security class. Usually, Swedish citizenship is required. A security check with a background check will be conducted before employment according to Chapter 3 of the Security Protection Act. Employment includes an obligation to be assigned to military service and to serve abroad. The implications of this vary depending on the type of position.

Along with your application for employment, a CV and cover letter must be attached. If you proceed in the employment process, certified copies of grades and certificates must always be presented.

Calls from external recruitment companies and salespeople are not welcome.