Substitute for Office Services Unit

Do you want to work in a role where you meet people every day and make a difference for both colleagues and visitors? Do you have previous experience working in reception/switchboard and enjoy developing and improving your work? The Kammarkollegiet is in an exciting phase of development and is now looking for someone who wants to contribute to our Office Services Unit.

The Office Services Unit consists of four employees and belongs to the Finance and Administration Department. The unit is a central part of the authority and provides support to our approximately 370 employees as well as external visitors. Together, we are responsible for reception and switchboard services, as well as janitorial and property management including certain security issues. As we are a smaller team, we help each other where needed, and we have a humble atmosphere.

As one of our employees will be on leave, we are now looking for a substitute.

Job Description

In this role, your main tasks will be within the areas of reception and switchboard, where you will work in a broad and varied role with several parallel tasks and with significant personal responsibility. You will welcome visitors and also assist the authority's employees with various tasks such as orders, mail and courier management, catering, and room bookings. In the switchboard, in addition to forwarding phone calls, you will perform simple system and register maintenance in the authority's telephony environment. You will also work administratively with tasks such as handling access cards and cases in the case management system Easit, as well as updating our internal information channels.

Are you our new colleague?

We are looking for someone who has:

• Current and relevant experience of working in a reception and switchboard
• Good knowledge of Swedish in speech and writing
• Good knowledge of English in speech and writing
• High digital maturity
• Experience with Microsoft Office, especially Excel

It is meritorious if you have:

• experience working with similar tasks in the public sector
• experience providing simple technical support to visitors

Personal Qualities

We are looking for someone who is service-oriented and enjoys meeting people in everyday life. You are communicative and create a welcoming approach for both employees and visitors. You thrive equally well working in a group as working independently and have the ability to take your own initiative and complete assigned tasks with a solution-focused attitude. Since the tasks are varied, it is important that you have a flexible approach, can prioritize and adapt when necessary, and have a clear interest in learning and developing.

We place great importance on your personal qualities.

The Kammarkollegiet strives for diversity and values the qualities it brings to the organization. We focus on competence and welcome all applicants regardless of gender, gender identity and expression, ethnic and social background, religion or belief, ability, sexual orientation, and age.

More Information

The position is based in Stockholm.

Start as soon as possible (by agreement). The substitute position runs until June 30, 2026, but may be extended for at least 6 months.

Application

In this recruitment, we do not want you to attach a cover letter; instead, we use selection questions to make a fair and equal assessment of you as an applicant. We therefore ask you to answer the questions as thoroughly as possible so that we can determine how well you match the requested competencies. Please also attach your CV.

Welcome with your application by January 13, 2026.

Contact Persons

For questions about the recruitment, contact Mia Andric Rysén, HR specialist, [email protected] (mailto:[email protected])

For questions about the position, contact Leif Tornstedt, Team Leader Office Services, [email protected] (mailto:[email protected]) or Martin Sundelius, Department Head, [email protected] (mailto:[email protected])

Union Representatives

Karin Edstrand, SACO-S, [email protected] (mailto:[email protected])
Lisa Ericsson, ST, [email protected] (mailto:[email protected])

Other

In preparation for the recruitment process, we have made decisions regarding recruitment channels and marketing. Therefore, we kindly but firmly ask not to contact us with media sales, recruitment sites, and similar.

Kammarkollegiet – an authority beyond the ordinary. We act as asset managers, insurance companies, procurement agents, and legal firms for the state administration with over 35 different assignments from the parliament and government. The General Inheritance Fund and the Public Transition Organization are also part of us. Despite the variation of assignments, they all require both breadth and specialized competence to carry them out. Approximately 350 people work at Kammarkollegiet – primarily lawyers, economists, and qualified administrators. The authority is located in Stockholm, Karlstad, and Härnösand.