Ref: 20252964

Job Responsibilities

We are looking for three assistants for the newly established section of the Office, which is part of the Support and Development department within the Primary School Administration. The section consists of administrators and development secretaries who together are responsible for the department's administrative processes.

Your job responsibilities will include:

administration of the department's established processes and governing documents
coordination of state grants
handling incoming cases, which means receiving, distributing, and responding to cases
personnel and financial administration
NTA administration
operational responsibility for various established processes in the administration

Qualifications

Requirements:

Completed upper secondary education with an administrative focus or other education deemed equivalent by the employer.
At least two years of experience in administrative work or other experience deemed relevant for the position by the employer.
Familiarity with IT and a good ability to quickly adapt to new systems.
Good knowledge of Swedish in both spoken and written form.

Meritorious:

Experience working in administrative systems.
Experience with our most common IT systems, such as Hrutan, Medvind, Platina, or Raindance/Ekot.

We are looking for someone who is self-sufficient and takes responsibility for their tasks. You are meticulous, structured, and aware of goals and quality requirements. You are service-oriented, attentive, and have good collaborative skills. You are flexible and can plan, prioritize, and adapt your work when circumstances change.

About the Workplace

The section consists of administrators and development secretaries who together are responsible for planning, coordinating, and developing the department's administrative processes. The Office has a central and supportive function towards other parts of the administration and works to ensure efficient, legally secure, and quality-assured administrative flows. In the role of assistant, you contribute to creating structure, continuity, and good service in daily administrative work.

The Primary School Administration – the city's largest administration with about 80 schools, 6300 employees, and 36000 students offers a workplace for everyone. Here we want to grow, develop, and challenge ourselves in our learning together – every day. We ensure that everyone has a good working environment and invest in leadership. Together, we all work for the best school for each student!

The City of Malmö's operations are organized into 14 administrations. Our common mission is to create welfare and sustainable community development. Together with the residents of Malmö, we are developing an even better city to live, work, and be in; differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Read about the City of Malmö as an employer here malmo.se/jobb (https://malmo.se/jobb)

Information about the Position

Employment type: Permanent
Scope: Full-time
Number of positions: 3
Start date: By agreement

Other

Please note that we in the City of Malmö have removed the personal letter from the application process and replaced it with selection questions, this for a more inclusive recruitment process and an efficient candidate experience for you applying for a job with us. Your answers will be an important part of our selection work.

According to the Education Act, a presentation of a police record extract is required when employed in preschool, school, and school-age childcare. A form to order the extract can be found at: https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/ (https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/)

The City of Malmö strives for employees to represent the diversity that exists in our city. Therefore, we welcome applicants who can contribute to our ability to meet the needs of Malmö residents.

To submit your application, click on apply below. If you have any questions regarding the position, please contact the contact persons in the advertisement. Your application documents are public documents and are handled according to the principle of public access. If you have a decision on protected personal data, we ask you to contact the contact person in the advertisement for an alternative application route.