Administrator Wanted at the Employment Administration in Hässleholm

Do you enjoy administrative tasks and want to facilitate for colleagues and the organization? We are looking for an administrator to ease the administrative flows of the organization and are seeking someone who is self-driven, structured, and service-oriented.

What We Offer You!

At the Employment Administration in Hässleholm, we work with cross-functional goals, continuous improvements, and the development of our operations.

The Economic Assistance department consists of two support units that collaborate closely across unit boundaries to create a well-functioning operation where core tasks are at the center:

• Processing applications for economic assistance while also working on the self-sufficiency process to ensure that our applicants achieve other forms of self-sufficiency primarily through work and studies.

In the coming years, significant changes will be implemented in the area of economic assistance, requiring change management within the organization.

To allow our managers, team leaders, and social workers to focus on their important work, we need to strengthen our team with an administrator who will take responsibility for relieving administrative tasks and contributing to smooth processes.

About the Role

As an administrator, you will be an important support for managers and leaders. You will be responsible for managing and developing administrative routines, forms, and processes to ensure the organization operates efficiently. Your tasks will vary depending on current needs, but some recurring tasks will include:

• Relieving managers, team leaders, and social workers of various administrative tasks such as registration, printing, scanning, moving documents, and documentation.
• Super user in certain IT systems, which includes producing materials internally, training, and providing hands-on support to colleagues in the implementation of these IT systems.
• Scheduling meetings, ordering refreshments or purchases, coordinating calendars, documenting, and managing minutes for management. Also documenting and recording information for collaboration meetings at the caseworker level.
• Supporting the organization in developing routines, templates, and forms.
• Ensuring that administrative processes are efficient and comply with applicable guidelines.

Your workplace will be at Tingshusgatan 1, just a few minutes' walk from the central station, which has good commuting options by train and bus.

The position is a permanent employment starting from 2026-02-16 or by agreement.

The municipality of Hässleholm strives to create the best conditions for a sustainable work life, where you can thrive, feel good, and experience job satisfaction. We offer our employees benefits such as wellness grants and the opportunity to exchange vacation day supplements for days off.

Who Are You?

We are looking for someone who is:

• Service-oriented and has a professional demeanor
• Structured and meticulous, with the ability to prioritize
• IT-savvy and experienced in working with various data systems
• Self-driven and proactive but also a team player who enjoys collaborating

You have a high school education, preferably with an administrative focus, and professional experience in administrative work. Good computer skills and knowledge of the Office suite are required. You must be able to express yourself well in Swedish, both verbally and in writing. You need to be able to get around the municipality, which is why a B driver's license is required.

You share the values and approaches described in our employee and leadership policy: Hässleholm Municipality's Employee and Leadership Policy (https://www.hassleholm.se/medarbetarpolicy)

Other

We work with competency-based recruitment, which means that we have chosen to remove the personal letter from the recruitment process. When you apply for the job, you will answer a number of selection questions regarding how well you meet the job requirements, what you can contribute, and your interest in the job. Please attach your high school diploma and any other relevant certificates to your application.

Interviews are planned for early February, but do not wait to submit your application! We may call for interviews even during the application period if we find the right candidate.

We use digital reference checks as part of the selection process.

Before employment, you will need to present a passport/national ID. If you have citizenship from a country outside the EU/EES, you will also need to present your work permit. This is to ensure your identity and your right to work in Sweden.

For those with protected personal information, we refer you to the recruiting manager for further information on how to apply.

About Us

The Employment Administration is responsible for economic assistance, labor market policy measures, and the municipality's adult education. We work strategically with initiatives that meet the needs of residents and the labor market. The administration's overarching main task is to coordinate processes to help more individuals achieve sustainable self-sufficiency. The administration includes Economic Assistance, the Employment Unit, Komvux, and Yrkeshögskolan Syd.

Within economic assistance, we work to receive and process applications from individuals who temporarily lack support. Our goal is to work with the applicant to create a plan to achieve self-sufficiency as quickly as possible through work or other solutions. We have a close collaboration with the employment unit and other actors to find sustainable pathways forward for each individual.

The municipality of Hässleholm is an important hub in Sweden. Here, people come together to live, experience, work, and learn in a municipality characterized by curiosity and development. With us, you will have a meaningful and varied job with the opportunity to influence and take responsibility. We believe in your ability to provide good service to those we serve. Together, we make each other better!

Welcome to become one of us!