Vacant job

Role Overview

As a Global Mobility Administrator, you will play a central role in supporting the organization’s Global Mobility function. Your work is crucial to ensuring efficient processes, accurate financial flows, and good communication between internal and external parties.

Your Responsibilities

• Ensure and maintain processes related to finance, invoicing, and documentation

• Follow internal guidelines for data protection and handling of personal data

• Contribute to process improvements and increased efficiency

• Support the management of aged receivables and correct on-charging

• Collaborate with HR, finance, IT, and external vendors

• Coordinate invoices and financial flows

• Support employees, managers, and team members with mobility-related questions

• Ensure proper archiving and data protection management

• Update processes when regulations change

• Manage risks related to invoicing processes

• Maintain records and financial activities

• Create reports and analytical materials

• Provide insights for process and financial improvements

• Support employees and managers via inbox and case management

• Handle questions regarding invoicing and international assignments

• Prepare standard documentation, e.g., for social insurance applications

• Participate in ongoing administrative tasks for the team

Requirements

• Several years of experience in administration within HR, finance, or global mobility.

• Good understanding of invoicing, cost allocation, and financial flows.

• Experience managing multiple internal and external stakeholders.

• Experience working in various system environments and within HR, finance, and case management systems

• Ability to work with large data sets and produce reports

• Fluent in Swedish and English.

• High integrity & accuracy

• Independent and structured

• Good communication skills

Practical Details

Assignment Period: 2026-01-12 – 2026-06-30 Location: Södertälje Application Deadline: December 11, 2025

Sway Sourcing is an innovative recruitment partner specializing in matching the right talent with the right company – quickly and efficiently. Our primary focus is on Finance, Administration, HR, Marketing, and IT, but we also have the broad expertise and flexibility needed to deliver tailored recruitment solutions across all industries.

Despite being a relatively new player, we have already built trust with many of Sweden's largest companies and operate both nationally and internationally. With bases in Sweden and Spain, we offer a unique combination of local expertise and global reach. Our strong network and deep industry insights make us a natural partner for companies looking to stay ahead in their recruitment.