Make a Difference. Every Day.

Do you enjoy working broadly with administrative tasks, have a good sense of service, and an interest in supporting the management at Skåne University Hospital? Then this could be the right position for you!

Skåne University Hospital (Sus) is one of the eleven health and medical care administrations in Region Skåne. Sus is tasked with being the university hospital of Region Skåne with a special responsibility for specialized and highly specialized care. At Sus, you will find the full spectrum: highly specialized care, research, and education. Here, world-leading research is closely linked to patient-centered clinical activities. We teach and supervise students, who are our future employees. At Sus, we want you to meet colleagues who see their part in the whole and whose competence and desire to develop create the leading university hospital.

JOB RESPONSIBILITIES

Due to retirement, we are now looking for an experienced and independent executive secretary/CEO assistant who wants to work in a coordinating role with a variety of tasks and many points of contact both within and outside the hospital.

In the role of executive secretary, you will provide administrative support to Sus's two deputy administrative managers in their daily work. You have a coordinating role, are important for facilitating the work of the deputy administrative managers, and contribute to good structure and efficiency. The deputy administrative managers work with a wide range of issues and operate in different contexts. As an executive secretary, you have a good overview of their agenda, manage calendars, internal and external phone calls, and plan and book meetings and travel. You draft and edit reports and presentations, as well as manage invitations and minutes in various groupings. You participate in and take notes during meetings and actively contribute to developing new working methods and routines to support the efficiency of the work. Furthermore, you are responsible for certain personnel administration within the departments of the deputy administrative managers and handle invoices.

As you are the natural point of contact for the deputy administrative managers, you are also the face of management. You collaborate closely with the executive secretary of the administrative manager and have many points of contact both within and outside the administration and the region. The position will give you great insight into the important work being done at Skåne University Hospital.

The position is primarily located in Lund, but many meetings and activities take place in Malmö, and you are expected to be present in both locations.

QUALIFICATIONS

We welcome you who have solid experience working as an executive secretary or assistant to a manager with a higher executive position. Experience in a similar role within public administration, preferably within regional health and medical care, is advantageous. You have broad administrative competence and are used to drafting texts, reports, presentations, meeting notes, etc. Furthermore, you have very good knowledge of Swedish in both spoken and written form, excellent knowledge and experience of working in Outlook, and are a proficient user of the Office suite. We welcome you who have completed and approved secondary education and preferably also post-secondary education or university education with a relevant focus for the position.

As a person, you are structured and organized with a professional and service-oriented approach. You are unpretentious and attentive with good collaborative skills. You appreciate working under varying conditions and work pace, are flexible, and have the ability to handle many tasks simultaneously. The work requires that you enjoy working independently and that you are self-driven, initiative-taking, solution-focused, and work with high integrity. You are a good communicator with the ability to express yourself correctly and clearly in writing. Great emphasis is placed on personal suitability.

Welcome with your application!

ADDITIONAL INFORMATION

Region Skåne is responsible for health and medical care, public transport, and sustainable development throughout Skåne. Our highest decision-making body is the regional council, which is directly elected by the residents of Skåne. Region Skåne is a values-driven organization that works with the values of welcoming, driving, caring, and respect in everything we do.

Skåne University Hospital (Sus) is located in Lund and Malmö and is the country's third-largest hospital. Sus is a knowledge hub for health and medical care at all stages of life at regional, national, and international levels. Our 12,000 employees are involved in driving the development within the university hospital's three areas of responsibility: care, research, and education. With us, you will work in a values-driven organization that develops health and medical care together with patients and their relatives. Welcome!

At https://www.skane.se/ledigajobb (https://www.skane.se/ledigajobb), you can see the status of Region Skåne's recruitments and how many have applied for the positions.

To staffing and recruitment companies and to you as a salesperson: We kindly but firmly decline direct contact with staffing and recruitment companies as well as salespeople of additional job advertisements.