Administrator at the Swedish Prison and Probation Service

The Swedish Prison and Probation Service is growing – we are building new facilities, renovating, and expanding, and we are now looking for more employees. Our primary goal is to reduce recidivism – to break the vicious cycle. If we succeed, society will be safer and more secure for everyone. We are the authority responsible for prisons, probation, remand centers, and client transport.

The operational area (VO) Tygelsjö/Ringsjön consists of the Tygelsjö prison with 137 places for men and the Ringsjön prison with 82 places for women in security class 3, led by a prison manager along with seven correctional officers.

Both prisons conduct extensive VSP and investigative work, while also providing valuable employment opportunities such as a horticultural business, carpentry with pallet production, mechanical workshop, assembly/packaging, kitchen and cooking, learning center, and other structured activities.

Read more about the Ringsjön prison's operations on our website: Ringsjön's operations (https://www.kriminalvarden.se/kontakt/hitta-och-kontakta/verksamhet/anstalt/ringsjon/#verksamhet)

The position is a fixed-term contract for 6 months with good opportunities for extension.

JOB DESCRIPTION

As an administrator, you will work in a broad and varied role that is under development. The administration serves as a central service function that works broadly with administrative tasks. As an administrator, you will focus on case management, primarily involving parts of the legal process such as record-keeping, sentence calculation, registration, and dispatch of client documents as well as victim information. Furthermore, you will work with inmates' finances such as salaries for inmates, banking matters, travel bookings, and reconciliations. Administrators are also responsible for various forms of orders, archives, invoice management, mail handling, and other recurring administrative and service-oriented tasks. The work area is under development and may include additional tasks in the future. The work involves both internal contacts and external ones with the public and other authorities.

The team consists of three administrators who together are responsible for providing support and service for the entire prison. You will collaborate daily with other functions such as client caseworkers, duty officers, and correctional officers. There will be client-facing tasks and uniforms will be worn.

QUALIFICATIONS

We are looking for someone who is independent, calm, stable, and service-oriented. As the Swedish Prison and Probation Service, including the Ringsjön prison, undergoes changes, it is important that you are proactive, open to rapid changes, and development-oriented. The handling of work is part of the legal process, so it is necessary that you are meticulous and structured. You have good judgment, are quality-conscious, can make the right priorities, and are accustomed to working at a fast pace at times. The work as an administrator is a service function and requires you to have the ability to work both independently and in close collaboration with other employees at the prison as well as other actors both within and outside the authority.

For us, it is important that you share the Swedish Prison and Probation Service's fundamental values of a humane view of humanity, respect for the individual, and belief in the human will and ability to develop. You are also aware of and understand how background, culture, and group affiliation affect yourself and others. Furthermore, you are expected to contribute to ensuring that everyone is treated equally with your approach. We place great emphasis on personal suitability.

Requirements

• At least a high school diploma in the form of a final certificate/high school examination, preferably with an administrative or economic orientation or other education in combination with relevant experience that the employer deems equivalent
• Documented experience of qualified administrative work
• Good IT skills
• Good knowledge of the Swedish language in both speech and writing
• Driver's license B

Meritorious

• Experience of office/administrative work within the Swedish Prison and Probation Service or alternatively corresponding public administration
• Knowledge and experience of working in administrative data systems, economic systems, and/or Platina, KVR, UBW
• Experience of record-keeping
• Knowledge of accounting
• Knowledge of the penalty system
• Good knowledge of the principle of public access and the Administrative Procedure Act
• Post-secondary education in economics/law

OTHER

The Swedish Prison and Probation Service has chosen to remove the personal letter and replaced it with selection questions that are relevant to the position. The answers to the selection questions and CV will form the basis for whether you are qualified to proceed in the process.

To be considered for employment within the Swedish Prison and Probation Service, you must meet high standards regarding suitability, judgment, security, and confidentiality awareness and comply with applicable laws. This means that you uphold democratic values and the state values that apply to the operations of the Swedish Prison and Probation Service.

Some positions are placed in security class, and a security review with a background check will be conducted before a hiring decision is made. For certain security-classified positions, Swedish citizenship is required. The Swedish Prison and Probation Service welcomes applicants with diverse backgrounds and experiences. Read more about the security review at: Security Review (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/)

The position may involve military placement at the Swedish Prison and Probation Service. Read more about military placement at: Military Placement (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/)

Individual salary setting applies.

Probationary employment may be applied.

The Swedish Prison and Probation Service strives for a balanced gender distribution and increased diversity.

To submit your application, click on the application link in the advertisement. Questions about how to apply and submit your CV should be directed to Visma Recruit. Questions about specific jobs will be answered by the contact person indicated in the advertisement.

Please refrain from direct contact with staffing and recruitment companies as well as sellers of recruitment ads. The Swedish Prison and Probation Service has contracted agreements.