Make a Difference. Every Day.

Do you enjoy working broadly with administrative tasks, have a good sense of service, and an interest in supporting the management at Skåne University Hospital? Then this might be the right position for you!

Skåne University Hospital (Sus) is one of the eleven health and medical care administrations in Region Skåne. Sus has the mission to be Region Skåne's university hospital with a special responsibility for specialized and highly specialized care. At Sus, we cover the entire spectrum: primary care, specialized care, and highly specialized care, research, and education. Here, world-leading research is closely linked to patient-centered clinical activities. We teach and supervise students, who are our future employees. At Sus, we want you to meet colleagues who see their part in the whole and whose competence and desire to develop create the leading university hospital.

JOB RESPONSIBILITIES

We are now looking for an experienced and independent executive secretary/CEO assistant who wants to work in a coordinating role with a variety of tasks and many points of contact both within and outside the hospital.

In the role of executive secretary, you will provide administrative support to the head of administration at Sus in daily operations. You will have a coordinating role, be important in facilitating the head of administration's work, and contribute to good structure and efficiency. The head of administration works with a wide range of issues and operates in various contexts. As an executive secretary, you will have a good overview of the head of administration's agenda, manage the calendar and emails, internal and external phone calls, and plan and book meetings and travel. You will draft and edit reports and presentations, monitor and respond to correspondence and incoming documents, be responsible for certain personnel administration, and handle invoices. You will be a qualified secretary to the head of administration and the management group, as well as manage invitations and minutes in various groupings. You will participate in and take notes during meetings and actively contribute to the development of new working methods and routines to support the efficiency of the management's work. Furthermore, you will lead the administration's network for executive secretaries.

As you are the natural point of contact for the head of administration, you are also the face of the management. The job thus involves many points of contact both within and outside Region Skåne. The position will give you great insight into the important work carried out at Skåne University Hospital.

The position is primarily based in Lund, but many meetings and activities take place in Malmö, and you are expected to be present in both locations.

QUALIFICATIONS

We welcome you who have solid experience as an executive secretary or assistant to a senior manager. Experience in a similar role within public administration, preferably in regional health and medical care, is an advantage. You have broad administrative skills and are used to drafting texts, reports, presentations, meeting notes, etc. Furthermore, you have excellent knowledge of Swedish, both spoken and written, very good knowledge and experience of working in Outlook, and are a proficient user of the Office suite. We welcome you who have completed and approved secondary education and preferably also post-secondary education or higher education with a relevant focus for the position.

As a person, you are structured and organized with a professional and service-oriented approach. You are unpretentious and attentive with good collaboration skills. You appreciate working under varying conditions and pace, are flexible, and have the ability to handle many tasks simultaneously. The work requires that you enjoy working independently and that you are self-driven, initiative-taking, solution-focused, and work with high integrity. You are a good communicator with the ability to express yourself correctly and clearly in writing. Great emphasis is placed on personal suitability.

Welcome with your application!

OTHER

Region Skåne is responsible for health and medical care, public transport, and sustainable development throughout Skåne. Our highest decision-making body is the regional council, which is directly elected by the inhabitants of Skåne. Region Skåne is a value-driven organization that works with the values of welcoming, driving, caring, and respect in everything we do.

Skåne University Hospital (Sus) is located in Lund and Malmö and is the country's third-largest hospital. Sus is a knowledge hub for health and medical care at all stages of life at regional, national, and international levels. Our 12,000 employees are involved in driving the development within the university hospital's three areas of responsibility: care, research, and education. With us, you will work in a value-driven organization that develops health and medical care together with patients and their relatives. Welcome!

At https://www.skane.se/ledigajobb (https://www.skane.se/ledigajobb), you can see the status of Region Skåne's recruitments and how many have applied for the positions.

To staffing and recruitment companies and to you who are a salesperson: We kindly but firmly request no direct contact with staffing and recruitment companies or salespeople for additional job advertisements.