Vacant job

About the role:

Do you have an eye for structure and a passion for providing excellent service? We are currently looking for an administrator/project assistant for an exciting position where you will support both managers and colleagues within Saab Surveillance Design. Your contribution will be crucial in creating order and smooth processes in the organization.

Responsibilities:

Within the Design organization of Surveillance, you will work with the unit in Järfälla/Solna, which includes about 120 people. Your primary contact will be the head of the Project Office, but you will also assist several other managers and employees.

The position involves varied administrative tasks that are adapted to the current needs of the projects and the organization. Examples of tasks include:

• Planning and booking travel
• Managing the calendar and information flow for the Project Office manager
• Organizing conferences, administering invitations, and preparing agendas
• Preparing and booking meetings
• Ordering materials and handling error reports
• Managing user access and rights in Saab's systems
• Receiving and administering external visits
• Performing other administrative tasks as needed

Your profile:

We are looking for someone who is self-driven, has a strong service mindset, and takes initiative. You are structured, adaptable, and capable of handling multiple tasks simultaneously. You listen to needs and translate them into practical solutions.

We place great importance on your personal qualities and social skills. To succeed in this role, we believe you:

• Can work independently, prioritize, and make your own decisions
• Find it easy to collaborate and build good relationships
• Are attentive, flexible, and solution-oriented
• Have high integrity and understand the importance of handling sensitive information correctly
• Are meticulous and organized

We would like you to have a few years of experience in a similar role, which will be highly meritorious. Personal qualities will also weigh heavily in the selection process.

The position requires an approved security clearance according to applicable regulations. For certain positions, there may be requirements for specific citizenship.

Practical information:

The position is filled continuously and is full-time with a permanent, market-based salary, starting on December 1st.