Administrative Officer at the Agency for Participation

The Agency for Participation, MFD, has a significant and important mission to ensure that people with disabilities can participate in society on equal terms with others. The agency is growing, and we are now recruiting a new colleague to the Department for Operational Support.

The department provides support to managers and employees in matters concerning HR, internal governance and control, finance, procurement and contracts, administrative law, IT/telephony and information security, registration, reception and premises, as well as meeting coordination. You will have many internal and external contacts and handle various issues concerning both the department and the entire agency. You will play an important role and have the opportunity to independently develop both working methods and routines in an effective and smart way.

Job Responsibilities

The role of administrative officer at the agency is versatile and varied. This means that you will be responsible for carrying out your tasks resource-efficiently and with a high sense of service and quality in a self-directed and solution-oriented manner.

Your responsibilities include:

• Booking, practically planning, and coordinating the agency's internal and external meetings and events.
• Providing support and information to suppliers and participants before and during meetings as needed.
• Providing administrative support in invoice management and other finance-related administrative tasks.
• Assisting with certain HR administration.
• Acting as a contact person for the agency's office service suppliers.
• Assisting the agency with various practical tasks related to the agency's meetings and events, both internal and external.
• Providing support to employees with disabilities in various administrative and practical tasks as needed.

We actively work to develop our working methods to be agile and trust-based. Working in effective teams is an important part of this work.

Qualifications

We are looking for someone who has:

• Documented education that the employer deems relevant for the position. Academic education is an advantage.
• Several years of experience in administrative work, such as establishing, structuring, and managing various documents and records, performing finance and HR administrative tasks, as well as planning, holding, and coordinating various supplier contacts.
• Experience in planning and coordinating internal and external meetings and events.
• Very good ability to communicate in Swedish both verbally and in writing.
• Experience with the Microsoft Office suite, particularly Excel and Word.
• Experience with IT systems, such as payroll and/or invoice management systems.
• Experience using and managing digital meeting tools, such as Zoom and Teams.

Personal Qualities

To thrive in the role of administrative officer at MFD, it is important that you are structured, solution-oriented, and highly service-minded. You have an eye for detail, the ability to plan and organize both large and small tasks, and the ability to handle multiple tasks simultaneously, sometimes under time pressure. It is an advantage if you enjoy improving and streamlining work routines and methods.

Since the position involves many contacts, both with colleagues and external parties, you need to be communicative and have an easy time collaborating with others.

Meritorious

• Experience in administrative work within public administration, preferably in the state sector.
• Experience with Visma Proceedo, Primula, and/or Public 360.
• Experience providing practical, collegial support to people with disabilities.

We Offer You

We offer a workplace with short decision-making paths where we learn from our work and dare to take new paths when needed. With us, you can use your skills while developing in your role and contributing to the agency's development.

We offer a flexible workplace with the possibility of some remote work, where you will work on developing and socially important issues. Since MFD is a small agency, every employee plays an important role in our success in fulfilling our mission.

Welcome to join us on our journey!

About the Agency

The mission of MFD is to promote accessibility in society to increase participation for people with disabilities. The goal is a sustainable society designed based on people's different conditions and needs.

Since April 1, 2024, we are also responsible for the state guide dog operations according to the Act (2023:692) on the right to guide dogs. Read more about MFD's activities here.

Application, Recruitment Process, and Contact Person

Adecco has the privilege of assisting MFD with this recruitment. You apply by clicking the application button on this page. There you will register your CV and cover letter and answer a few selection questions.

Application deadline: January 30, 2025.

Once the application period has ended, I will contact you if you proceed to an interview. You will first meet me, Cecilia Colleen Gabrielsson, recruitment consultant at Adecco, and then the hiring department manager. Tests may be included, and you will receive information about them in advance. The process concludes with reference checks.

Employment form: Permanent full-time employment with start date according to agreement. Typically, employment begins with a six-month probationary period.

Please feel free to contact me, Cecilia Colleen Gabrielsson at [email protected] (mailto:[email protected]) or 073-684 79 27 if you have questions about the recruitment process. For questions about the position, you can also contact HR generalist Josefin Sterzenbach at 08-600 84 71 or Ida Gulbrandsen, union representative for Saco, at 08-600 8420 or Aleksandra Kowalska, union representative for ST, at 08-600 8476.