Vacant job

About the assignment

Our client is currently undergoing an expansive transformation journey, and we are looking for someone who wants to contribute with structure, service, and commitment in the role of Senior Administrator in a socially important organization. You will support leaders/managers in a technology-heavy environment where organizational development, process improvements, and digital management are in focus.

Your tasks

In this role, you will have the opportunity to:

• Coordinate procurement of consultants and recruitment

• Support during the onboarding process of new employees

• Be responsible for internal communication efforts – newsletters, intranet, meeting notes, etc.

• Plan and execute meetings and conferences

• Coordinate forecasting and budgeting work

• Support operational reporting

• Contribute to project and IT management communication

We are looking for someone who has:

- Completed education from a college preparatory high school program
- At least 5 years of experience as an administrator in a complex organization
- Solid knowledge of MS Office (Excel, Word, PowerPoint)
- Very good Swedish and English in both spoken and written form
- At least 2 years of experience supporting managers in procurement or recruitment
- At least 2 years of experience onboarding new employees

Extra merits:

- Experience or education in internal/external communication
- Experience or education in financial reporting

Additional information

Location: Sundbyberg, Stockholm (50% remote)
Assignment period: October 1, 2025 – October 1, 2026
Application deadline: August 8, 2025

Option: Possibility of extension until September 30, 2029 (1+1+1 year)

All application documents must be in Swedish, and a security check will be conducted by the client before the employment contract is signed.

Sway Sourcing is an innovative recruitment partner specializing in matching the right talent with the right company – quickly and efficiently. Our main focus is within Finance, Administration, HR, Marketing, and IT, but we also have the broad expertise and flexibility required to deliver tailored recruitment solutions across all industries.

Although we are a relatively new player, we have already built trust with many of Sweden's largest companies and work both nationally and internationally. With bases in Sweden and Spain, we offer a unique combination of local expertise and global reach. Our strong network and deep industry insights make us a natural partner for companies looking to stay ahead in their recruitment.