Municipal Secretary at Norsjö Municipality

Do you want to contribute to making people's everyday lives better? Are you eager to work on important matters where you can truly make a difference? Are you looking for a varied job where you become the spider in the web and participate in many processes?

If so, you are warmly welcome to us at Norsjö Municipality!

YOUR NEW WORKPLACE

You will be placed within the secretariat unit of the municipality's administration and report directly to the secretary manager/mayor.

Within the secretariat unit, there are also a municipal strategist, communicator, security coordinator, and reception staff.

The administration includes not only the secretariat but also HR, finance, and IT units.

Approximately 70 employees from the administration and other municipal operations work at the municipal management office.

The municipality's work is permeated by its values, where positivity, professionalism, engagement, and respect are the guiding principles.

YOUR MISSION

As a municipal secretary, you serve as a central link between the political organization and the municipal administration. In addition to being the secretary for the municipal council, municipal executive board, and other political bodies, you are responsible for the municipal case preparation process. This includes reviewing and ensuring that decision-making documents are correct and distributing documents for political meetings. In this role, you provide consultative support by educating and guiding both officials and elected representatives in case preparation, governing documents, and legislation.

As a municipal secretary, you are also responsible for the registration of public documents and the release of public documents. You are an expert and advisor in planning, governance, and follow-up of document management and case processes. The position also includes investigation assignments and leading/participating in various projects. You have system responsibility for our document and case management system Public360.

You will also be the main responsible for the municipality's archive and the municipality's e-archive. Norsjö collaborates with seven other municipalities in Västerbotten in the implementation.

More intensive work will occur in connection with elections to the parliament, municipality, and county council as well as EU elections, where you will have the main responsibility to ensure that these are conducted according to applicable regulations.

YOUR COMPETENCE

As a person, you are proactive, independent, and meticulous. You take responsibility for your tasks, structure your work methods, and drive your issues forward. You are open to developing and changing work methods and processes.

The work can sometimes lead to a high pace, so we see you as someone who can remain calm, focused, accommodating, and able to prioritize your and others' tasks effectively.

REQUIREMENTS

We are looking for someone with a relevant university degree in social sciences or another academic education that the employer considers equivalent.

If you have experience in election administration, it is an advantage.

If you currently work or have previously worked in a politically governed organization and have professional experience from secretarial work in, for example, committees or boards, it is an advantage.

Experience in system administration in general and administration of Public360 and/or ArkivIT is also advantageous.

Experience or education in archival issues is a plus.

A valid driver's license (B) is required for this position.

GOOD TO KNOW

Probationary employment may apply.

Selection and interviews may occur continuously, so the position may be filled before the application deadline. Therefore, you are welcome to submit your application today!

HERE YOU GET THE WORLD'S BEST EVERYDAY LIFE

Our municipality is calm, safe, and pleasant – perhaps most associated with scenic expanses, magnificent northern lights, and sporting successes. But the Norsjö area encompasses more than that. Here, it is easy to stay and work. With nature around the corner and work around the next, it is simple to combine pleasure with utility.

With only an hour's drive to the two nearest airports and a short half-hour drive to the local train station, our small town is easy to reach. But perhaps the simplicity of the village itself is what makes it most unique. In the central area, there are schools, libraries, youth centers, sports halls, swimming pools, beach volleyball courts, ice rinks, football halls, tennis courts, disc golf, football fields, table tennis halls, boules, shooting ranges, multi-sport arenas, skate parks, outdoor gyms, bowling, mini racing, sledding hills, nature reserves, playgrounds, and illuminated trails, all in one area. Simple, everyday luxury, and part of what constitutes the world's best everyday life!

Do you want to contribute to making people's everyday lives better? Do you want to feel proud of being able to help people at different stages of life? Do you want a meaningful job that values your commitment and also offers you exciting challenges and opportunities for development?

If so, you will thrive working with us at Norsjö Municipality. Our mission is about making a difference. Come and create the future together with us.

ARE YOU INTERESTED?

Duration: Permanent

Extent: Full-time

Start date: 2025-05-15 or by agreement

Selection: Ongoing

Norsjö Municipality bases its recruitment on your competence, and diversity is a given for us. We hope that you, regardless of gender, gender identity or expression, ethnic background, belief, disability, sexual orientation, or age, feel welcome to submit your application. We believe that staff with different backgrounds and competencies create increased creativity and quality in the organization.

We will ask a number of selection questions upon application that assess your interest and motivation as well as how well you match the job requirements. The goal is to create a more inclusive recruitment process and an efficient candidate experience for you applying for a job with us.