HR Coordinator at the Department of Nursing

Umeå University is one of Sweden's largest higher education institutions with over 37,000 students and approximately 4,700 employees. The university offers a diversity of high-quality programs and world-leading research in several fields of science, including the groundbreaking discovery of the CRISPR-Cas9 gene-editing tool, which was awarded the Nobel Prize in Chemistry. At Umeå University, everything is close. Our cohesive campuses make it easy to meet, collaborate, and exchange knowledge, fostering a dynamic and open culture.

The societal transformation and large green investments we see in northern Sweden create enormous opportunities and complex challenges. For Umeå University, this means conducting research about – and in the midst of – a transforming society. It also involves delivering education for regions that need to expand quickly and sustainably. This is where the future is created.

Interested in learning more? Read more here (https://www.umu.se/jobba-hos-oss/om-universitetet-som-arbetsplats/).

Job Responsibilities

As an HR Coordinator at the Department of Nursing, you will provide operational and consultative support to the head of the department, administrative manager, and other institutional leadership regarding personnel issues.

The work is broad and spans the entire HR field. An important part of the role is to act as a link between the department and HR specialists at the faculty, ensuring good collaboration and contributing to a unified employer stance at Umeå University.

Some administrative work and cross-institutional tasks are also included in the responsibilities. You will work both operationally and actively support management. The focus is expected to be on the following tasks:

• Provide advice and support in the HR area based on applicable legislation, local and central agreements, policies, and guidelines to managers, program directors, and employees within the organization.
• Coordinate and support managers in rehabilitation efforts and independently drive rehabilitation processes.
• Actively monitor and inform and educate managers and employees about personnel and labor law issues as well as workplace environment issues.
• In consultation with the head of the department, administrative manager, and workplace environment group, coordinate issues related to workplace environment and equal opportunity work.
• Coordinate, administer, and ensure the quality of the department's recruitment and hiring processes.
• Be responsible for managing hourly wage employees and intermittent contracts.
• Work with ongoing personnel administrative tasks.
• Be responsible for a cohesive introduction and conclusion of employees at the department.
• Coordinate and administer collaboration with trade unions at the department.
• Where applicable, provide support to international employees in migration matters and procedures for work and residence permits.

The tasks may develop and adapt according to the needs of the organization and may also be partially performed in other operations within Umeå University.

Qualifications

Applicants should have a bachelor's degree in human resources or education deemed equivalent by the employer. You should have good experience in broad, qualified HR work and administrative tasks. Good knowledge of Swedish and English, both spoken and written, as well as experience working in administrative systems, particularly M365, is required for the position.

Experience in HR work within a large complex organization, preferably within a government agency, as well as knowledge of the university's organization and regulations and the labor law frameworks governing HR work within a government agency is advantageous.

Personal Qualities

We are looking for someone who is relationship-building, communicative, and accustomed to working in a structured manner. To succeed in the role, you need to have:

• Good collaboration skills that contribute to a positive work climate.
• Independence and a sense of responsibility to drive your work forward on your own.
• Planning skills to prioritize and structure work effectively.
• Initiative and the ability to actively suggest improvements.

We place great importance on these personal qualities as they are crucial for thriving and developing in the role.

About the Employment

The position is a permanent full-time employment. A 6-month probationary period may apply. Start date according to agreement.

Contact the administrative manager, Viola Edström (viola.edstrom@umu.se (mailto:viola.edstrom@umu.se)) or head of department Annika Bay (annika.bay@umu.se (mailto:annika.bay@umu.se)) for more information about the position.

Welcome with your application by April 29.

Umeå University aims to provide an equal and equitable environment where open conversations between people with different backgrounds and perspectives lay the foundation for learning, creativity, and development. We therefore welcome individuals with diverse backgrounds and experiences to apply for the current position.

To staffing and recruitment companies and to you as a salesperson: We kindly but firmly request no direct contact with staffing and recruitment companies or sellers of additional job advertisements.