Ref: 20250765

Job Responsibilities

We are looking for an engaged and driven school administrator for Sofielund School. Do you want an exciting, developing, and stimulating job with great independence? Do you want to make a difference at the individual, group, and organizational levels? You will work closely with the school's management team, consisting of the principal and vice-principal. You are an important contributor to the work of students' development towards the curriculum goals. You play a crucial role in coordinating and executing an important part of the administrative work at the school together with the principal.

With us, you provide close support to the school leaders in areas such as student, staff, finance, information, and authority administration. In your role, you will have a central and important position in our office where you act as our face to the outside and will daily receive visitors, help and guide students, educators, parents, and authority representatives, among others. The role also includes handling student administration, such as registering students, placements, grades, and other student results.

You will be responsible for our mail handling, record-keeping, registration, archiving, etc. You will also work with invoice management, making accounting entries, purchases, and orders through our financial system Ekot. Tasks related to substitute management are also included in the role. During the year, we, together with other schools in Malmö city, will transition to a different IT system for staff scheduling, staffing, and absence (Medvind), and in the future also a new student register (Edlevo), and you will be an important cog in the wheel to ensure our transitions work smoothly. At Sofielund School, we work for the best school for every student. As a school administrator, you have close cooperation with the school management but also a close collaboration with all staff at the school.

Qualifications

You who are applying have at least a high school education or equivalent. We would like you to have education in the administrative field, preferably related to finance. Experience in administrative tasks, preferably in schools and municipal operations, is required for the position. It is an advantage if you have worked as a school administrator.

It is important that you are structured and systematic in your approach. This means that you are observant and responsive to what needs to be done and can prioritize effectively. You have good collaboration skills, are responsible, and have a professional attitude and approach. You are proactive in your work and confident in your professional role, which makes it easy for you to adapt your behavior to the given situation.

You have good IT skills and can easily learn different systems. You have good Swedish in both speech and writing. It is an advantage if you have experience working in any of our commonly used IT systems such as H-rutan, Medvind, Ekot (finance), Extens (grades and student registration), Edlevo, Platina (record-keeping), and Skola24 Schema (scheduling). Personal suitability is highly valued.

Welcome with your application!

About the Workplace

At Sofielund School, about 550 students attend from preschool class to grade 9, of which over 250 are enrolled in after-school care. The school is located in a quiet area in the middle of Malmö, and the students well represent Malmö City's diversity. We actively work with language development and mathematics development. The school has a student health team with extensive and diversified expertise focused on preventive and health-promoting work.

The Primary School Administration – the city's largest administration with about 80 schools, 6500 employees, and 36000 students offers a workplace for everyone. Here we want to grow, develop, and challenge ourselves in our learning together – every day. We ensure that everyone has a good working environment and invest in leadership. Together, we all work for the best school for every student!

Malmö city's operations are organized into 14 administrations. Our common mission is to create welfare and sustainable community development. Together with the residents of Malmö, we are developing an even better city to live, work, and be in; differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Read about Malmö city as an employer here malmo.se/jobb (https://malmo.se/jobb)

Information about the Position

Employment type: Permanent
Scope: 100%
Number of positions: 1
Start date: By agreement

Other

Please note that we in Malmö city have removed the personal letter from the application process and replaced it with selection questions, this for a more inclusive recruitment process and an efficient candidate experience for you as a job seeker. Your answers will be an important part of our selection work.

According to the Education Act, a police record extract is required upon employment in preschool, school, and school-age childcare. The form to order the extract can be found at: https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/ (https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/)

Malmö city strives for employees to represent the diversity that exists in our city. We therefore welcome applicants who can contribute to us as an employer meeting the needs of Malmö residents.

To submit your application, click on apply below. If you have any questions regarding the position, please contact the contact persons in the ad. Your application documents are public documents and are handled according to the principle of public access. If you have a decision on protected personal data, please contact the contact person in the ad for an alternative application route.