Vacant job

We are looking for an engaged and structured committee secretary who will work with security issues in their role.

We are an administration that values the concept of "togetherness" highly, as we believe that the best results come when we work with open minds, curiosity, and in good collaboration. We are one of four administrations in Borås City that works with social services and organizes financial assistance, labor market initiatives, integration, national minorities, security guards, and personal representatives. The administration has about 230 employees and finances approximately 350 labor market political positions. We work purposefully towards our goal of enabling as many Borås residents as possible to achieve self-sufficiency.

As a committee secretary, you will be a central employee in our administration. Here you will have the opportunity to contribute to important processes and work in a developing and positive environment where we make a difference together. The position is organized under the head of administration, and you will be part of the management team. You will also be part of Borås City's cross-administrative committee secretary forum, a network where you meet others in the same role.

Committee Secretary with a focus on security issues

Job Responsibilities

As a committee secretary, you are the "spider in the web" in your role as a support function to the politicians in the Labor Market Committee as well as to management and officials within the Labor Market Administration. Since the committee administration does not fill the entire position time-wise, the role is designed with two additional areas; support to the head of administration/work in management and work with security issues. However, the largest part of the assignment lies within the committee administration.

• You are responsible for the committee process and participate in the meetings of the Labor Market Committee, administer mailings prior to these, take minutes, and perform follow-up work. This includes distributing cases to responsible officials, clarifying deadlines, and supporting the processes.
• You are the committee's registrar, which means you are responsible for the committee's diary and ensure that documents and cases are recorded correctly.
• You are the administration's coordinating archive representative, which means you provide support to the organization on issues concerning information and document management.
• Responsible for summons and minutes as well as administrative structure and coordination in management.
• Responsible for the information management plan and administration mailbox.
• Manage travel and conference bookings for the committee and management.
• Continuous contact with the committee, the presidium, the head of administration, the management group, and support functions.
• Be a support to officials in the administration on issues concerning crisis preparedness, security coordination, and violence prevention work.

Additional Information

Qualifications

Your education:

• Bachelor's degree in public administration, political science, or law, alternatively a high school diploma complemented by substantial work experience deemed by the employer to provide sufficient competence for the assignment. Such work experience requires extensive experience in handling and preparing processes and minute-taking within the municipal sector, which has given you a very good understanding of the political process and its flows.
• Training in security issues such as crisis preparedness, security coordination, and violence prevention work.

Your experience:

• Experience in administrative work within the public sector, where you have developed an understanding of the political process, case preparation, and minute-taking.
• Experience in formulating minutes and texts. The assignment requires a very high level of proficiency in the Swedish language, where you have a good ability to easily capture a message and formulate it in writing.
• Through previous assignments, you have a good understanding of management work and union cooperation.

Your competencies:

You are a curious, open, and positive person who appreciates both collaboration and working independently. A committee secretary has a black belt in accuracy and follow-up, does not let anything fall through the cracks, and often conducts research on documents. It is a role where you seek information and look for the right recipient. You also need to have a good ability to make decisions and prioritize in your own work, as the degree of independence in the assignment is high. A prerequisite for succeeding in the role of committee secretary is your ability to create a good administrative structure and find smart ways to work efficiently. You enjoy prioritizing and managing different tasks simultaneously.

Does this sound like a position for you? We warmly welcome your application!

In addition to meaningful work tasks and good employment conditions, as an employee in Borås City, you will benefit from all advantages including wellness grants, free access to the municipality's swimming facilities, and the possibility of vacation exchange, Our Offer - Borås City (boras.se) (https://www.boras.se/arbete/jobbaiborasstad/jobbaiborasstad/varterbjudande.4.db3c66418ad09de8f5245b.html)

We will conduct interviews on an ongoing basis, do not wait with your application.

Application

You send your application with attached documents via our application function that you can access via "Apply for the position" below.