Office Coordinator for International Finance Company

We are looking for a service-oriented and driven person who thrives in a dynamic environment. Here you will have a broad and developing role at a forward-thinking finance company in a state-of-the-art office. Apply today, as the start is immediate!

ABOUT THE POSITION

Our client is a prominent international finance company. They are now looking for an Office Coordinator for their Stockholm office to strengthen the team, which currently consists of two close colleagues. Here you will be offered a varied and developing role with a lot of freedom under responsibility. Approximately 60 people work at the office – a modern and stylish workplace in the city center.

You will be an important part of the office's daily operations and ensure that everything runs smoothly – from internal service and meeting coordination to orders and reception. The office is characterized by a fast pace and results focus, but also a pleasant atmosphere where improvement and engagement are encouraged. There are good opportunities to grow and develop within Office Management for the right person.

RESPONSIBILITIES

Job Duties

As an Office Coordinator, you will have a broad role where you are responsible for ensuring the office operates optimally and that employees have the service they need. You will, among other things:

• Welcome visitors at the reception and ensure a professional, welcoming atmosphere
• Ensure the office is in top condition every day
• Manage reception emails, calendar, meeting rooms, and meeting preparations
• Order, replenish, and manage deliveries of goods
• Handle administrative tasks such as catering, parking, and reporting issues
• In the long term, there is an opportunity to take on greater responsibility in areas such as event planning, vendor contacts, and office security

WE ARE LOOKING FOR YOU WHO

• Has work experience in a service role, e.g., hotel, restaurant, reception, or retail
• Has excellent knowledge of Swedish and English, both spoken and written, as both languages are used in the job.
• Has basic knowledge of the MS Office suite. Experience with SharePoint is a plus.

As a person, you are self-driven, structured, and have an eye for detail. You take initiative and thrive in a role with varied tasks. You are confident in yourself, service-oriented, and easily adapt to different situations. Furthermore, you have a desire to continuously develop both yourself and various working methods.

Additional Information

• Start: Immediate
• Working hours: 08:00-17:00 or 09:00-18:00, 40 hours/week.
• Location: Stockholm City, office-based role.
• Assignment duration: Long-term. The consultancy assignment initially lasts for 12 months with the ambition for permanent recruitment thereafter. The contract is initially signed for 6 months.

Our Recruitment Process

This recruitment process is managed by Academic Work, and our client's request is that all questions regarding the position are sent to Academic Work.

We apply rolling selection and will remove the advertisement when enough candidates have reached the final stages of the recruitment process. The recruitment process includes two selection tests: a personality test and a cognitive ability test. The tests are a tool to find the candidate with the highest potential for the position and to promote equality, diversity, and a fair recruitment process.