Vacant job

The Swedish Museum of Natural History is a government agency with a mandate from the government to promote knowledge, research, and interest in our world. The agency is a prominent research institution and Sweden's largest museum. For over 200 years, the museum has collected objects and data and conducted research on life on Earth. The collections contain more than 11 million plants, animals, fungi, environmental samples, minerals, and fossils. All research and knowledge are shared in exhibitions, Cosmonova, and in activities at the museum and digitally.

We are now looking for a meticulous and dedicated finance assistant to strengthen our finance team at the Swedish Museum of Natural History. We offer a stimulating work environment where you can develop and contribute to the museum's financial operations.

The unit for financial reporting and financial management is the agency's financial administrative hub and serves as an expert function in accounting, budgeting, and financial follow-up. The unit plays a key role in the budgeting process related to operational planning, financial follow-up, and the financial components of the annual report. The unit works to ensure that financial reporting complies with laws and regulations and to provide support to the operations in financial matters. The unit consists of two controllers, an accountant focused on accounting and financing, and a finance assistant.

RESPONSIBILITIES

As a finance assistant, you will be responsible for the administration of customer and supplier invoices, including coding invoices, creating requisitions, and handling payment reminders. You will also administer expenses as well as permissions and time reports in systems managed by the finance unit. Your tasks will also include reconciliations and ongoing bookkeeping as well as archiving financial documents. You will manage the unit's functional mailbox and support the department head in various administrative tasks.

Furthermore, you will be involved in the development of financial administrative routines as well as internal governance and control. You will provide operational support to the agency in financial administrative matters and perform other financial administrative tasks that may arise.

QUALIFICATIONS

We are looking for someone who has completed a high school education with a focus on finance or equivalent competence acquired in another way that we assess as equivalent. You have a few years of experience in financial work within a government agency, knowledge of the government financial administrative regulations, and experience in closing accounts and ongoing accounting. Good knowledge of Excel and other Office packages is a given, as well as good knowledge of financial and invoicing systems. You also have a good ability to express yourself in Swedish and English, both verbally and in writing.

It is advantageous if you have experience with the financial system Unit 4 ERP (formerly Agresso) and experience in grant management.

To succeed in this role, you need to have the following personal competencies:

• Service-oriented: Has a professional and positive demeanor.
• Collaborative: Finds win-win solutions through an unpretentious focus on the common goal.
• Meticulous: Identifies, manages, and follows up on details in the work. Performs tasks thoroughly.
• Responsible: Takes independent responsibility for own tasks. Does what needs to be done for the organization to achieve its goals. Proposes solutions. Meets deadlines.

OTHER

Our goal is to show the way to increased knowledge and action through research and public activities, so that together we can contribute to a sustainable and bright future. Our long-term aim is for the employees of the Swedish Museum of Natural History to reflect the diversity that exists in Sweden. We welcome all applicants regardless of gender, background, origin, and ability.

In preparation for the recruitment process, we have made decisions regarding recruitment channels and marketing. Therefore, we kindly ask not to be contacted by media sellers, recruitment sites, and similar.