Vacant job

At Norrtälje Municipality, we take pride in being part of the democratic foundation of society and being a crucial part of our residents' daily lives. In our broad operations with our knowledge and experiences, we share a common drive – we want to enable people and opportunities to grow. We are proud of each other and how we enrich the lives of our residents together. Become a part of our fantastic team as a committee secretary. Let us tell you more!

About the Position

Do you want a key role in the democratic process? As a committee secretary, you will ensure high-quality decision-making materials for the municipal executive board and the municipal council, and drive effective meeting processes. Additionally, you will be involved in developing the operations through IT.

Job Description

As a committee secretary, you will support managers and officers in preparing decision-making materials for committees, councils, the municipal executive board, and the municipal council. You will compile documents, call meetings, and write minutes.

You will also write service statements and administer fees for members. Furthermore, you will monitor committee administrative issues and participate in networks for committee secretaries. You will also be responsible for coordinating motions, referrals, and E-proposals.

Within the unit, we work on continuous improvements where you will contribute to our collective operational development by ensuring smart working methods. You will have close collaboration with other support functions such as Registration, Platina Management, and the City Archive.

Qualifications

• Completed upper secondary education; a higher education degree in political science, law, or another equivalent field is an advantage
• Experience as a committee secretary or equivalent
• Knowledge of municipal and administrative law, GDPR, public access, and confidentiality
• Experience with document and case management systems (Platina or similar is an advantage)
• Good computer skills and experience using IT tools, including Office 365, in daily work
• Advantageous if you have the ability to develop and improve work processes through digital solutions
• Good command of Swedish, both spoken and written
• Driver's license (B)

We are looking for someone who enjoys working in a team and is open to helping others and collaborating to achieve common goals. You are self-driven, structured, and have an excellent ability to solve problems. You have a good sense of political issues and a strong service orientation. Furthermore, you have an interest in IT and see it as a natural part of committee administration.

About the Workplace

At the municipal executive office's unit for Committee Administration, 16 employees are responsible for the Committee Secretariat, Platina Management, City Archive, Registration, Projects, and Election Organization. We ensure the municipality's overall preparation process and belong to the Staff and Planning Department.

We seek individuals who can contribute to our operations regardless of gender, gender identity or expression, age, ethnic background, religion or belief, sexual orientation, or disability.

Employment Form

The position is a permanent full-time employment. A probationary period may apply. Evening work may occur. We offer hybrid work with freedom under responsibility within the team. Start date as soon as possible. Selection and interviews will be conducted continuously during the advertising period, so please submit your application directly!

About Us

We are Norrtälje – a municipality where old traditions meet new ideas. Where proximity to magnificent nature and urban pulse is always within reach. Here, we are over 3,400 employees working daily to ensure that our more than 66,000 residents can live in a safe and thriving community.

We want to make room for different perspectives, thoughts, and needs. We want to help each other and share lessons, successes, and joy as we develop Norrtälje Municipality together. Please read more about our values: The Resident First - Equal Value for All - High Expectations and Our Vision: Global Lifestyle – Local Life.

We offer smaller rental apartments during the first year of your new employment – so you can take your time to find your dream home. Proximity to Stockholm, Uppsala, Arlanda, and Kapellskär means that the rest of the world is always within reach. Norrtälje Municipality is part of the Finnish administrative area, and we welcome Finnish speakers or those who can speak any of the minority languages or other languages.

Application documents for this position are considered public documents that we may disclose upon request.

We have chosen our partners for this recruitment and therefore kindly ask for no contact from salespersons of recruitment services.