Vacant job

We are looking for an engaged and detail-oriented department administrator for a parental leave replacement. You will play a key role in supporting the Department of Computer Science and Engineering with efficient and effective administrative services.

About the Department

CSE (https://www.chalmers.se/institutioner/cse/) is an integrated department between the University of Gothenburg and Chalmers University of Technology, located on the Johanneberg and Lindholmen campuses in Gothenburg. Its activities encompass high-quality research, education, and utilization in areas such as AI & machine learning, software & hardware engineering, computer science, security, network & systems. The organization consists of approximately 350 employees with a high international composition, including individuals from over 50 nationalities.

Job Description

As an administrator, you are a key person handling everything from routine tasks to urgent issues that need immediate resolution. In this role, you will support one of our scientific departments with personnel administration, orders, workshops, travel, guest management, academic ceremonies, and more.

Since the operations are integrated, you will be active within both the University of Gothenburg and Chalmers University of Technology, as well as at both our Johanneberg and Lindholmen campuses. Your primary workplace will be at the Lindholmen campus. In this role, you will actively network both within the department, the institution, and the two main host organizations. We also expect you to work together with your colleagues to develop our routines to ensure a high level of service both internally and externally.

Your responsibilities include, but are not limited to:

• Onboarding of new employees
• Booking and ordering related to academic ceremonies
• Document registration, archiving, and possibly minute-taking
• Purchasing
• Responsibility for the administration of conferences and meetings
• Booking of travel and hotels for both employees and external guests
• Economic administration, such as honorarium invoices and invoice coding
• Reporting defects in facilities, etc.

The tasks may vary depending on needs.

Employment Type

Fixed-term employment in the form of a parental leave replacement on a full-time basis for approximately one year, starting in October 2026 or as agreed.

Qualifications

We are looking for you who:

• have at least a high school education, but preferably higher education (or equivalent)
• have several years of experience in administrative work
• have good computer skills
• are proficient in using the Office suite
• communicate well in both Swedish and English, as we operate in an international environment

It is an advantage if you have:

• experience in similar tasks within the public sector
• knowledge of Agresso, Proceedo, Primula, or other related systems used by the University of Gothenburg and Chalmers

To succeed in the role, we see that you:

• have a genuine interest in people and enjoy collaborating with others
• are service-oriented and enjoy supporting operations
• work independently and take initiative
• have the ability to identify and implement improvements in administrative processes
• are structured, detail-oriented, and flexible
• can plan, prioritize, and handle multiple tasks simultaneously

Working at Chalmers

Chalmers core values – openness, respect, participation, diversity, and quality – permeate our view of the working environment and our employees. We offer an stimulating workplace in an academic environment, where students and employees are driven by creating value for a sustainable future.

Our benefits for employees include, among other things:

• Flexibility to work remotely, considering the needs of the operations.
• Up to seven weeks of vacation per year.
• Collective agreement with parental pay, sickness benefit supplement, medication costs, salary exchange, pension, working-in days, and flexitime.
• Wellness allowance and one wellness hour each week during paid working hours.

Here you can read more about our benefits and conditions (https://www.chalmers.se/om-chalmers/arbeta-hos-oss/chalmers-som-arbetsgivare/formaner-och-villkor/) and what it is like to work with us (https://www.chalmers.se/om-chalmers/arbeta-hos-oss/).

Application Process

The application should be marked with your name and the documents should be saved as PDF files as follows:

CV

Cover Letter

• 1–2 pages

A background check may be conducted as part of the application process.

Application deadline: August 14

For questions, please contact

Anna Engkvist
Administrative Director
[email protected] (mailto:[email protected])

*** Chalmers declines all offers of further job advertising or recruitment support in connection with this recruitment. ***

Chalmers University of Technology in Gothenburg conducts research and education in engineering and natural sciences at a high international level. The university has 3,100 employees, 10,000 students, and educates engineers, architects, and maritime officers. With scientific excellence as a foundation, Chalmers develops competence and technical solutions for a sustainable world. Through global engagement and entrepreneurial spirit, we create innovation power, in close collaboration with the rest of society.

Chalmers was founded in 1829 and still has the same motto: Avancez – forward.