Vacant job

Description

Hvitfeldtska Gymnasium is a knowledge-oriented and international school offering high-quality upper secondary education from an international perspective, with both specialization and breadth. The school has approximately 2,000 students and 200 staff members. We offer a workplace with knowledgeable and engaged staff, and motivated students. You will work in the city's largest and oldest school, in a historic setting in the heart of Gothenburg.

We are now looking for two administrators, one for a permanent position and one for a single academic year, to join our school administrative team.

Responsibilities

As a school administrator, you play a key role in our daily operations. Together with your colleagues at the front office, your primary focus is to provide first-class service and simplify daily life for the school's staff and students. The role involves being an administrative support and providing high-quality service to students, principals, teachers, and other school personnel. The positions are dedicated to the Economics Programme and the Sales and Service Programme, and the Natural Science Programme, respectively. Program responsibilities may change over time.

In your daily work, you handle a variety of school-specific tasks. You work, among other things, in Gothenburg City's student administrative system, IST, where you manage student registration and deregistration as well as changes in course groups. The role also includes archiving, file management, CSN (Swedish Student Aid Agency) reporting, ordering national tests, handling Västtrafik (public transport) cards, releasing public documents, and recruiting substitutes.

You will also staff the school's reception desks at certain times. The reception is a natural place to meet students with their daily questions, and your tasks there will include providing service to staff, welcoming and receiving visitors, and answering the reception phone.

Qualifications

To be considered for the role, you need post-secondary education and experience in qualified administrative work. Alternatively, you may have another education that the employer deems equivalent, combined with corresponding experience.

You need to have good language skills in Swedish and be able to express yourself well both orally and in writing. As we are an international school, it is also important that you can communicate in English.

You enjoy taking responsibility for your tasks related to student administration and other administrative duties distributed within the organization, as well as collaborating closely with your colleagues on school-wide tasks, as the work is done in close cooperation within the administrative group.

You have extensive experience and good knowledge of working in various computer systems and are quick to learn new systems when required. It is also an advantage if you have previous experience of administrative work in upper secondary schools and if you have worked in Gothenburg City's student administrative system, especially IST. Previous experience with file management and recruiting substitutes is also a plus.

The role of school administrator is central and important in an operation where many new situations can arise during the workday, which means you need to be flexible, quick to learn, and unpretentious.

You take initiative and responsibility for moving the work forward, whether you are working alone or with others, and you have the ability to make independent decisions and act on your own based on what the situation requires. With your pronounced sense of service, positive attitude, and willingness to help others, you strive to present solutions and ensure that expectations are met.

You enjoy working with both young people and adults and adapt easily to changed circumstances. Since the work pace can sometimes be high, especially at the beginning and end of the academic year, it is important that you are careful, structured, solution-focused, and comfortable working towards deadlines.

Do not wait with your application as selection is carried out continuously during the application period.

Conditions

For your interview, you need to bring a passport/national ID and, if you have citizenship outside the EU/EEA, possibly proof of residence permit. This is so that, as employers, we can verify your identity and ensure that you have the right to work in Sweden.

In reference to the laws regulating register checks, anyone offered this position must present an extract from the criminal record register before an employment contract can be drawn up.

Gothenburg City applies individual and differentiated salary setting. Here you can find more information about, among other things, salary statistics.

Salary, allowances, and benefits - Gothenburg City

About Us

Our vision is for Gothenburg to be an internationally leading city of education and knowledge. The Education Administration in Gothenburg operates municipal upper secondary schools, adult education, university colleges, adapted upper secondary schools, adult education centers (KOMVUX) providing adapted education, as well as study and career guidance.

In our work, we have a clear student focus that places knowledge and skills in a context where intrinsic motivation, co-creation, and the joy of learning are important ingredients. We work based on the equal value and rights of all people. Together, we create a work environment where both students and employees are involved and work towards each other's success.