Vacant job

Ref: 20261569

Welcome to the Department for Ordinary Housing and Unit Kungsparken!

Are you a driven and engaged person who thrives on being the central hub of coordination? Then this role might be for you.

We are currently looking for an Assistant for Unit Kungsparken, where you will have the opportunity to work in a smaller team with the chance to both contribute to collaboration and independently manage parts of your work. You will play a key role in the operations and have good opportunities to influence and develop working methods together with your colleagues.

Job Responsibilities

As an Assistant, you will provide important administrative support to the section managers. Tasks may include invoice processing and ordering, registration in personnel, finance, and operation systems, diary management, taking minutes, and direct procurement.

You will work within Malmö City's internal systems, where all employment records, attendance, and absence are logged, forming the basis for salary payments to the unit's employees. You will also be involved in the future development of the resource area.

The role also includes responsibility for generating statistics and summaries, supporting section managers in recruitment, and acting as a contact person for other departments and external suppliers. You will work in a team with other administrative assistants at the same level. Duties also include booking premises, placing orders, administering phone lists for resource areas, compiling the management group's agenda, and administering training. Some tasks may involve handling cases, so you must have a manual driver's license and be comfortable cycling.

Qualifications

We are looking for someone who has

• A three-year upper secondary education with a focus on administration or economics
• Previous experience as an assistant or administrator
• Previous experience working with financial administration, such as invoice processing
• Good computer skills and the ability to quickly learn new digital programs and systems
• Previous experience working in administrative systems, such as finance and personnel systems
• Very good knowledge of Swedish, both spoken and written
• Manual B driver's license
• Ability to cycle

Merits if you have

• Post-secondary education in economics, administration, or another relevant field
• Previous experience with relevant IT systems, such as Hrutan, Ekot, Medvind, ReachMee, Microsoft 365 (Excel, etc.)
• Experience from the care and social services sector
• Experience from municipal operations

To fit the role of Assistant with us at Unit Kungsparken, you need to be structured, self-reliant, and have a keen eye for detail. You thrive in a role where you provide service, collaborate with others, and handle multiple tasks simultaneously. You are flexible, have a solution-oriented approach, and adapt easily to changes. In your communication, you are attentive, clear, and professional. You value diversity and have good cultural awareness.

About the Workplace

Approximately 550 employees work at Unit Kungsparken, mostly assistant nurses and care aides, but also assistants, IT administrators, and section managers. The unit consists of twelve home care areas, seven located at Erikslust and five at Västra Kanalgatan. In your daily work, you will operate from both Erikslust and Västra Kanalgatan, both of which are easily accessible by public transport.

With our approx. 5,500 employees, the Health, Care, and Social Services Administration is Malmö City's second-largest administration. We have the overall responsibility for Malmö's home care, care housing, meeting places, home healthcare, and rehabilitation. We also investigate and assess the needs of Malmö residents for support and interventions. Together, we create a dynamic and future-proof organization. An organization that can meet today's needs and future challenges. With engagement, curiosity, and heart, we make everyday life easier for tens of thousands of Malmö residents. Follow our exciting development at https://sv-se.facebook.com/halsavardochomsorg/ (https://sv-se.facebook.com/halsavardochomsorg/)

Read about Malmö City as an employer here http://www.malmo.se/jobb (http://www.malmo.se/jobb)

Information about the position

Employment type: Permanent

Scope: 100%

Number of positions: 1

Start date: January 4, 2027, or as agreed.

Other

As a candidate, you are recommended to check your spam folder during the application period to ensure you do not miss reply emails from Malmö City.

Malmö City's operations are organized into 14 administrations. Our common mission is to create welfare and sustainable societal development. Together with the residents of Malmö, we are developing an even better city to live, work, and be in; differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Malmö City has been a Finnish administrative area since 2015 and therefore has an obligation under the Minorities Act to inform about the rights of the Finnish minority, offer services in their mother tongue, and protect and promote their language and culture. We look forward to receiving your application!

Malmö City strives for its employees to represent the diversity found in our city. We therefore welcome applicants who can contribute to us as an employer meeting the needs of Malmö residents.

When you apply for a job with us, we will ask you to show an extract from the Police's criminal record. The extract we want to see is "Control of own information" and you need to request it yourself via a form found on the police's website: http://bit.ly/polisens-blankett (http://bit.ly/polisens-blankett)