Vacant job

Do you want to be the one who makes everyday life work for both colleagues and visitors?

The administration office of the Social Services Department is a central service function that supports the operations in their important missions. We are currently on a journey of development where we aim to create a modern, flexible, and sustainable organization focused on quality, service, and job satisfaction.

Here, every employee is an important part of the whole. We believe in collaboration, participation, and that different competencies complement each other. We help each other succeed and strive to create a workplace where both people and operations can develop.

We are now looking for a receptionist/administrator who wants to contribute to this work.

About the role

As a receptionist and administrator, you are often the first person our visitors, partners, and employees meet. You contribute to a professional, secure, and welcoming reception while simultaneously being an important administrative support to the operations.

The role is varied and suits you who enjoy combining service, administration, and coordination. One moment you help a visitor or answer questions over the phone; the next, you work with document management, meeting administration, or other tasks that contribute to the smooth running of the operations.

You will be an important part of the administration function and contribute to developing efficient working methods and good service within the department.

Your responsibilities

In this role, you will among other things:

• Staff the reception during opening hours and welcome visitors.
• Handle incoming calls, emails, and other inquiries.
• Provide service and information to residents, visitors, and employees.
• Manage bookings, meetings, and calendar administration.
• Administer documents, minutes, registers, and other administrative processes.
• Prepare and distribute information and dispatches.
• Participate in the planning and coordination of meetings and activities.
• Contribute to the development of the administration's routines and working methods.

Who are you?

We are looking for you who are service-oriented, structured, and engaged. You enjoy meeting people, creating order, and providing support where needed. You take responsibility for your tasks, collaborate easily, and see the value of contributing to the group's common results.

To succeed in the role, we see that you:

• Have education with an administrative focus.
• Have experience working in reception, administration, or another service function.
• Have good administrative skills and are accustomed to working in digital systems.
• Express yourself well in Swedish, both verbally and in writing, as well as good knowledge of English.
• Have good computer skills and experience with Office programs or equivalent.

It is meritorious if you have experience with administration office work, diary management, and minute writing within public operations.

You share the values and attitudes described in our employee and leadership policy:

Hässleholm Municipality's Employee and Leadership Policy (#)

What we offer

Here you will get a varied and meaningful job where you contribute every day to creating good service and support for the operations. You become part of a workplace characterized by collaboration, development, and job satisfaction, where we value initiative, responsibility, and good reception.

We believe that the best results are created when people feel involved, appreciated, and have the opportunity to influence their work.

The position is a permanent employment starting as agreed.

Hässleholm Municipality strives to create the best conditions for a sustainable working life, where you can thrive, feel good, and experience job satisfaction. We offer our employees benefits such as wellness allowances and the opportunity to exchange holiday day supplements for days off.

Welcome to become part of our team!

Other information

Hässleholm Municipality applies individual and differentiated salary setting according to current agreements.

Before employment, you need to show a passport/national ID. If you have citizenship from a country outside the EU/EEA, you also need to show your work permit. This is so that we can secure your identity and your right to work in Sweden.

For you with protected personal data, we refer to the recruiting manager for further information on how to apply.

About us

We at the Social Services Department work to promote people's social security, equal living conditions, and active participation in societal life. The Social Services Department works with children and youth issues, budget and debt counseling, family law, family counseling, family peace, and substance abuse issues. Here at the Social Services Department, we believe in employees who take responsibility under freedom and deliver the quality that our residents deserve and expect.

Hässleholm Municipality is an important hub in Sweden. Here people meet to live, experience, work, and learn in a municipality characterized by curiosity and development. Here you get a meaningful and varied job with room to influence and take responsibility. We believe in your ability to create good service for those we are here for. Together we make each other better!

Welcome to become one of us!