Vacant job

Are you a structured and communicative person who thrives in a dynamic environment where no two days are alike? Do you want to work closely with management and gain valuable experience in coordination, administration, and investigative work? Then this might be the assignment for you!

We are currently looking for a Coordinator for an exciting consultancy assignment with a public sector organization in Stockholm. You will be part of a support function, collaborating closely with the department head, and play a key role in daily operations by creating structure, coordinating activities, and ensuring efficient administrative support.

The role offers a varied workday with many contact points, both internally and externally, and is perfect for you who enjoy taking responsibility, working proactively, and contributing to well-functioning processes.

In this role, you will among other things:

• 📅 Coordinate and plan the department head's calendar, email, meetings, and travel.
• 🤝 Plan, administer, and document meetings, conferences, and external activities.
• 🗂️ Ensure structure and order by handling, registering, and documenting documents, as well as taking meeting minutes.
• 📨 Coordinate incoming cases, such as ordering background materials, remits, and other administrative processes.
• 👥 Plan and coordinate the management group's joint meetings, conferences, and travel.
• 💬 Familiarize yourself with business-related issues at a general level and provide professional and communicative support.

• Have a post-secondary education in economics, administration, behavioral science, or a similar field.
• Have 1-3 years of experience in qualified administration or case processing.
• Have held at least one assignment or position where you supported a manager or management group with administrative tasks.
• Have a structured and meticulous work approach.
• Are service-oriented and enjoy collaborating with many different contact points.
• Are communicative, unpretentious, and have a talent for expressing yourself both verbally and in writing.
• Thrive in a role where you can take initiative and handle multiple parallel tasks.

• 📌 Location: Stockholm
• ⏰ Scope: Full-time (100%)
• 📅 Assignment Period: August 10, 2026 – November 27, 2026
• 🗓️ Application Deadline: July 8, 2026

Submit your application today! Selection is ongoing, and the position may be filled before the application deadline. We look forward to hearing from you!

Sway Sourcing is an innovative recruitment partner specializing in matching the right talent with the right company – quickly and efficiently. Our main focus lies within Economics, Administration, HR, Marketing, and IT, but we also possess the broad expertise and flexibility required to deliver tailored recruitment solutions across all industries.

Although we are a relatively new player, we have already built trust with many of Sweden's largest companies and operate both nationally and internationally. With bases in Sweden and Spain, we offer a unique combination of local expertise and global reach. Our strong network and deep industry insights make us a natural partner for companies that want to stay ahead in their recruitment efforts.