Vacant job

LetsGig AB is looking for a highly experienced Rental Administrator for a long-term consultancy assignment with a large property management company in Gothenburg. This role is ideal for someone who is confident in rental administration, contract management, and property systems, and who can quickly take independent responsibility for daily operational tasks.

This assignment is perfect for you if you require minimal onboarding and can step in to create stability, quality, and structure in rental administration from day one.

The assignment runs from 2026-09-01 for one year, with the possibility of extension by an additional six months.

The position is 80% of full-time hours.

About the Assignment

You will be responsible for ongoing rental administration and contract management during a period when the business is undergoing significant system-related change work. The role is operational, autonomous, and requires a high degree of accuracy.

The work is performed on-site at the office in Gothenburg. A fully equipped workspace is provided.

Scope and Workplace

• Assignment period: 12 months from 2026-09-01
• Possible extension: 6 months
• Scope: 80% of full-time
• Location: Gothenburg
• Work mode: On-site at client

Responsibilities

You will primarily work with:

• Ongoing management of rental agreements and rent supplements
• Registration, quality assurance, and approval of contracts in Unit4 PM
• Invoicing and handling of contract-related changes
• Support to property managers in contractual matters
• Monthly vacancy reporting and leasing reports
• Support to finance regarding invoicing, reconciliation, and reporting data
• Preparation of data for year-end closing
• Follow-up of rental accounts receivable
• Structuring and quality assurance of daily administrative workflows

Requirements

To be considered for this assignment, you must meet all the following requirements:

• At least 3 years of documented experience in rental administration or very similar assignments
• Experience from the property industry
• Very good and practical experience with PM/Unit4 or Unit4 PM
• Experience with Lime Desktop
• Excellent Excel skills
• Good knowledge of municipal or public sector operations
• Good understanding of rental agreements, rent supplements, invoicing, contract management, and rental flows
• Good knowledge of rental law and property economics
• Ability to work independently, structured, and with a focus on quality
• Availability to work 80% on-site in Gothenburg from 2026-09-01

Preferred Experience

It is particularly advantageous if you also have:

• Experience with system changes or implementation of new property systems
• Experience with Pigello
• Experience from municipal companies, public property management, or larger property organizations
• Experience with year-end closing data, reconciliation, reporting, and rental accounts receivable
• Experience supporting property managers and finance departments in contractual and rental-related matters
• Experience in quickly integrating into a new organization and taking over existing administrative workflows

Personal Qualities

We are looking for someone who is self-reliant, confident, and methodical. You must be able to take responsibility without waiting for detailed instructions, while maintaining good collaboration skills and building trust with property managers, finance, and other internal functions.

You are detail-oriented, analytical, and accustomed to quality-assuring information where small errors can have significant downstream effects. You work in a structured manner, keep details organized, and have the ability to quickly understand new workflows.

To fit the role, you need to be professional, solution-oriented, and confident in dialogue with various parts of the business.

Important for Selection

Only candidates who can clearly demonstrate experience in rental administration and Unit4 PM will be prioritized.

In your application, please clearly state:

• Which property systems you have worked with
• How long you have worked with Unit4 PM
• Whether you have experience with Lime Desktop
• Your experience with rental administration and contract management
• Whether you have worked in municipal or public sector operations
• Whether you can work 80% on-site in Gothenburg from September 1, 2026

Application

Send your CV and a short description of how you meet the requirements above. Be specific and mention previous assignments, systems, industry, and tasks. Selection and interviews are conducted on an ongoing basis.

By applying for the position, you grant LetsGig AB the right to store your data according to GDPR to contact you regarding this and other relevant positions. You can withdraw your consent at any time.