Vacant job

Umeå University is one of Sweden's largest higher education institutions, with over 41,500 students and approximately 4,600 employees. The university offers a diverse range of high-quality education and world-leading research across several scientific fields, and it was here that the groundbreaking discovery of the gene-editing tool CRISPR-Cas9 was made, which was awarded the Nobel Prize in Chemistry. At Umeå University, everything is close. Our cohesive campuses make it easy to meet, collaborate, and exchange knowledge, fostering a dynamic and open culture.

The societal transformation and major green investments we see in northern Sweden create enormous opportunities and complex challenges. For Umeå University, this means conducting research on – and within – a society in transition. It also means delivering education for regions that need to expand rapidly and sustainably. Simply put, this is where the future is created.

Are you interested in learning more? Read more about Umeå University as an employer.

This position will be based at the Umeå Marine Research Centre (UMF), a unit within Umeå University located in Norrbyn, just 40 km south of Umeå. UMF's strategic mission focuses on research, education, environmental monitoring, and public engagement. Particularly relevant for this position is that UMF's area of responsibility includes the Arctic, sub-Arctic, and extreme environments, where warming in the former occurs up to three times faster than the global average. Additionally, UMF has world-class research infrastructure and platforms, including mesocosms, research vessels, and a scientific diving team. More information can be found here (#).

Workplace: On-site at Umeå Marine Research Centre.

Job Description

This is an exciting opportunity to support the operations and development of UMF as part of our ongoing transformation initiatives. Are you a service-oriented and independent administrator who enjoys varied tasks?

Responsibilities

As an administrator at UMF, you will work with various administrative tasks. These are varied and involve independent work where you need to be able to handle multiple things simultaneously.

• Support the management team and assist with administrative support in various processes and tasks, including event planning, meeting minutes, and document coordination.
• Assist UMF's economist with certain economic administrative tasks.
• Work with finance and HR-related tasks such as travel bookings and follow-up, ordering, and procurement.
• Investigate and ensure that UMF's administrative processes function correctly and that guidelines exist for various administrative processes.
• Manage UMF's calendar, archives, and diary, as well as the Microsoft Teams space.
• Keep UMF's intranet updated.
• Support recruiting managers during the onboarding of new employees (planning and execution).

This may vary over time, and other similar administrative tasks may be included.

Qualifications

• At least a high school diploma or equivalent, along with several years of experience in similar administrative roles.
• Experience working within administrative systems, as well as good oral and written skills in both Swedish and English.
• Detailed knowledge of the Microsoft computer environment.
• Personal qualities required for this position include: service-oriented, solution-focused, independent, proactive, cooperative, flexible, communicative, strong organizational skills, and attention to detail.

Merits

• Experience in administrative work at a government agency and within management and/or various functional groups.
• Experience with university systems including Raindance, Office, Primula, and/or equivalent systems from other companies.
• Technically proficient and has experience working with web tools.

Significant weight will be placed on personal suitability.

Conditions

The position is full-time and fixed-term for 11 months. Expected start date is August 2026 or as agreed.

The application should include:

• A cover letter that clearly summarizes your qualifications and experience, how these enable you to meet the required criteria, and your motivation for applying (max two pages).
• CV.
• Contact details for at least two reference persons.
• Other relevant documents the applicant wishes to submit.

The application must be received via our e-recruitment system Varbi no later than July 6, 2026.

For questions regarding the position, please contact:

Nick Kamenos, Director of UMF; [email protected]

Umeå University aims to offer an equal and equitable environment where open conversations between people with different backgrounds and perspectives lay the foundation for learning, creativity, and development. We therefore welcome people with diverse backgrounds and experiences to apply for the current position.

To staffing and recruitment agencies and to you who are sales representatives: We kindly but firmly decline direct contact from staffing and recruitment agencies as well as sales of further job advertisements.