Vacant job

As an INFRA Case Manager at the Swedish Armed Forces Headquarters (HKV), you will be a vital part of an agency experiencing strong growth. Together with competent and engaged colleagues, you will have responsibility, development, and challenges.

About the Section

The Property Section is responsible for all lettings and sublettings at the Headquarters on Gärdet. We work according to the Swedish Armed Forces' INFRA process, which means we have close cooperation with both the Fortification Administration and the Local Planning Unit M (LpLE M).

We have a broad area of responsibility in the section, which is considered a service function where tasks such as error reporting, furniture, relocations, and local/business adaptations are included.

Main Responsibilities

The role involves many contact points such as our operations, contractors/suppliers, as well as landlords and property owners. You will primarily work in the maintenance phase but sometimes also with procurement projects.

Since not all furniture projects and internal relocation projects always follow the FM INFRA process, you also need a strong ability to lead projects through your own structure, both independently and as a section representative. You must be able to drive projects independently as a business and tenant representative as well as a project manager.

The role also includes tasks such as investigating, creating, and reviewing documentation. Since the role places high demands on communication, both written and verbal, you need to be articulate and able to adapt to the requirements.

Some of the tasks included in this role:

• act as support and ordering representative for our operations within the Headquarters and represent our operations to our collaboration partners
• represent the Property Section towards operations within our local stock and prepare cases for decision-making by higher managers/decision-makers
• administer and handle orders and needs; creation of INFRA documentation, as well as other employees in the section, having their own economic responsibility for their orders and related invoice handling

REQUIREMENTS

Qualifications

• Post-secondary education in construction/property or other work experience that the employer deems equivalent
• Relevant experience with tenant adaptations in government agencies
• Very good knowledge of MS Office (Word, Excel, PowerPoint, and Outlook)
• Very good knowledge of Swedish, both spoken and written

Personal Qualities

To succeed in the role of Project Coordinator/INFRA Case Manager, you need to be a person with high delivery and performance capacity, have a great commitment, be result-oriented and ambitious, and be proactive as conditions change and no day is the same.

Here, it is important to be careful, structured, and clear in your communication/orders, and thus feel confident in coordinating on your own as well as collaborating with other internal and external parties.

You can handle a large number of cases and projects in parallel and thus prioritize both independently and together with colleagues and managers. Great importance will be attached to personal suitability.

ADVANTAGEOUS

Relevant experience of working according to the INFRA process, preferably from the Swedish Armed Forces.

Other

Employment type: Permanent. The position is civilian.

Employment level: Full-time

Work location: Stockholm

Start date: After agreement.

Information about the position and recruitment process

Madeleine Edborg Silvén, switchboard: 08-788 75 00.

Union Representatives

Anders Markow (SACO)

Lise-Lotte Larsson (SEKO)

Kjell Tetzlaff (Swedish Defence Union OFR/S)

Arne Nilsson (Officers' Union, OFR/O)

All the above persons can be reached via the switchboard 08-788 75 00.

Application

Send your application by 2026-06-28. Your application should include a CV and cover letter where you justify why you are suitable for this position as well as answers to the specified selection questions.

Applications for this position will only be received via the Swedish Armed Forces website.

-----------------------------------------------------

Information about the recruiting unit:

The Commander-in-Chief and the Director-General are located at the Headquarters. The Headquarters has approximately 1,000 employees – both professional officers and civilian experts. From 2023-01-01, the Headquarters consists of the Defence Staff, the Operations Command, the Military Intelligence and Security Service, as well as the Headquarters' Staff Department and independent supervision units.

An employment with us involves placement in a security class. Swedish citizenship is usually required. Security screening with register check will be conducted prior to employment according to Chapter 3 of the Security Protection Act. Employment entails an obligation to be war-placed. The employment also includes an obligation to serve abroad. The meaning of this varies depending on the type of position. A CV and personal letter must be attached to the application for employment. If you proceed in the employment process, certified copies of certificates and documents must always be presented. Calls from external recruitment agencies and sellers are declined.