Vacant job

Do you want to take on significant responsibility early in your career and grow alongside a rapidly expanding tech company?

About the Role

At Coursio, we are looking for a structured and self-motivated individual who wants to develop in a key role close to both the CEO and the management team. You can be a recent graduate or have a few years of work experience – what matters most to us is not the length of your CV, but how you approach problems, collaborate with others, and drive things forward.

About Coursio

Coursio offers a business platform for education and works with clients in several countries. We are an international team with colleagues in Sweden, Portugal, the USA, and Ukraine, among others. Some team members work from Stockholm, while others work remotely. We thrive in an environment with a fast pace, short decision-making paths, and where personal responsibility is a natural part of everyday life.

About the Position

This is a broad and hands-on role for someone who enjoys keeping many different parts together simultaneously, creating structure, and solving problems before they grow. You will become the CEO's right hand and support the operations and management team in their daily work. One moment you are coordinating meetings and priorities for the CEO, the next you are handling administrative processes, customer cases, or internal projects. This role suits you if you enjoy variety, take initiative, and like making things work behind the scenes.

Responsibilities

Close to the CEO and Management

• Proactively manage and prioritize the CEO's calendar and resolve scheduling conflicts
• Act as a contact person between the management and internal or external stakeholders
• Prepare meeting materials and presentations
• Coordinate and book travel, meetings, and events
• Handle invoicing, expenses, and basic financial administration

In Daily Operations

• Handle administrative matters and operational workflows
• Review and process incoming invoices
• Support customer communication, technical support, and deliveries to customers
• Help create structure in internal processes
• Use digital tools and AI to streamline administration and information flows
• Be responsible for ongoing office administration

We are looking for someone who

• Is technically curious and sees AI as a natural tool in your work
• Has studied or gained relevant work experience in administration, coordination, service, or similar areas
• Enjoys taking responsibility and has a strong desire to learn and develop
• Remains calm and structured even when the pace increases
• Takes initiative and prefers to stay ahead rather than waiting for instructions
• Is social, communicative, and enjoys collaborating with others
• Has good knowledge of Gmail, Google Calendar, and Microsoft Office
• Sees problems before they grow and gladly offers solutions
• Expresses yourself fluently in both Swedish and English, both verbally and in writing. You will use both languages daily with colleagues and customers

We believe you will thrive in this role if you want to:

• Take on significant responsibility early and work closely with the management in a growing company
• Have varied workdays rather than repetitive tasks
• Develop quickly in an entrepreneurial and international environment
• Be involved in influencing how things are done, rather than just following established processes

Our Recruitment Process

This recruitment process is handled by Academic Work, and our client's request is that all questions regarding the position are sent to Academic Work.

We apply continuous selection and will remove the ad when enough candidates have reached the final stage of the recruitment process. The recruitment process includes two selection tests: a personality test and a cognitive ability test. The tests are a tool to find the candidate with the highest potential for the role, as well as to promote equality, diversity, and a fair recruitment process.

Practical Information

Scope: Full-time

Start: As soon as possible

Location: Stockholm. The role is remote-first, but you must reside in the Stockholm area as some meetings and activities take place at the office.

Salary: 27,000–29,000 SEK/month depending on experience