Vacant job

Do you want to be part of a team that creates the conditions for world-class research and education? We are creating a brand new role as Procurement Administrator at KTH and hope that you are the person we are looking for. We warmly welcome your application!

Job Description

This is a new role within the group, and we expect you to be involved in developing the role from the start. Examples of tasks include:

• Support the entire KTH organization by answering questions regarding procurement, purchasing, and e-commerce. When specialist competence is needed, you will seek support from the various specialist roles within the group.
• Play a key role in the development work to simplify and clarify the organization's contact channels to the procurement group.
• Be responsible for the administration and routines of KTH's contract catalog, which serves as the entry point for all employees to find information about KTH's contracts and how they should be used.
• Update the group's information on the intranet, either independently or with assistance from the communications department.
• The group is currently working towards even more efficient digital collaboration, and the tasks include further developing the structure the group has for document management.
• Act as the contact person towards the registrar's function regarding diary management and archiving issues.
• Minute-taking and booking of various types of meetings are included in your tasks, as well as some operational purchasing work.

About the Department/Group

As a Procurement Administrator, you will belong to the procurement group, which consists of 17 employees and is part of the Finance Department. The procurement group is regulatory, advisory, coordinating, and evaluative towards the operations in procurement matters. The procurement group's areas of responsibility are procurement, contract follow-up, and e-commerce.

The procurement group is led by KTH's Head of Procurement, and the position is located at KTH Campus Valhallavägen in Stockholm.

Qualifications

Requirements

• Upper secondary education with a focus on economics or other equivalent competence that the employer deems relevant.
• Good computer and system proficiency, including the Office package, especially Outlook and Word.
• Good verbal and written skills in Swedish and English, as these are required in daily work.

As a Procurement Administrator, you will have many different contact areas. To succeed in the role, good collaboration skills and a service-oriented approach are required. It is also important that you are structured and independent in your work.

Merits

• Experience in adapting communication to different target groups/stakeholders. This applies to both written and oral communication, as a Procurement Administrator handles questions both internally within the authority and from external stakeholders.
• Good understanding of how work functions in a public authority, preferably within purchasing and procurement.
• Experience working in case management systems.
• Experience in placing orders in an e-commerce system used in a procuring organization, preferably the system KTH uses (Wisum).

We will place great emphasis on personal qualities.

Join KTH

KTH shapes the future through education, research, and innovation. As a leading international technical university, we play an active role in driving and contributing to the transition to a sustainable society. Here, you are offered the opportunity to grow and develop in a creative and dynamic workplace with good working conditions and benefits. Gender equality, diversity, and equal opportunities are quality issues and a clear part of KTH's values as a university and state authority.

Read more about our benefits and what it is like to work and develop at KTH.

Union Representatives

Contact details for union representatives.

Application

You apply via KTH's recruitment system. As an applicant, you are primarily responsible for ensuring your application is complete when submitted and that the qualifications we seek in the advertisement are evident in your CV. The application must be in KTH's possession no later than the last day of application at midnight, CET/CEST (Central European Time/Central European Summer Time).

About the Employment

The employment is permanent according to agreement.

The employment begins with a six-month probationary period.

Other

For information on the processing of personal data in connection with recruitment.

It may occur that a position at KTH is classified in a security class. If this is the case for this specific position, a security investigation of the applicant will be conducted in accordance with the Security Protection Act (2018:585) after consent. In these cases, a prerequisite for employment is that the applicant is approved after the security investigation.

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