Vacant job

Experienced Administrative Consultant sought for assignment in Karlshamn focusing on structure, document management, and quality.

Do you want to use your administrative experience in an assignment where structure, quality, and clarity truly make a difference? We are looking for an experienced administrative consultant for an assignment in Karlshamn. Here, you will have the opportunity to create working methods that simplify daily life, reduce vulnerability, and give the organization better conditions for the future. You work close to the operations, take significant responsibility, and see concrete results from your work. The role is suitable for you who thrive when combining qualified administration, document management, diary registration, and GDPR with practical development, anchoring, and collaboration.

Your Employment Offer

At TNG, you become a significant employee who makes a difference, whether you work at one of our offices or as a consultant for one of our clients. As a consultant, you are actually extra significant, as you are the one meeting our clients every day.

We therefore believe it is important that you have a secure employment with a collective agreement via Unionen, fair employment terms, competitive salary, insurance, pension, and vacation. As well as wellness benefits and occupational health services.

The assignment starts in August and lasts for six months.

Your Responsibilities

As an administrative consultant, you work with reviewing, developing, and quality-assuring administrative routines and working methods. The assignment involves both assessing the current situation, structuring, and creating practical support materials.

This includes among other things:

• Developing and quality-assuring an administrative handbook with routines, templates, and checklists
• Creating clear working methods for mail, email handling, registration, and diary management
• Working with document management plans, archive descriptions, destruction, and document classification
• Ensuring basic routines related to GDPR, information management, public access, and confidentiality
• Developing proposals for archive organization and anchoring new working methods with relevant functions

An important part of the role is to make administration understandable, traceable, and sustainable, so that the working methods can continue to live on even after the assignment ends.

Worth Knowing

The assignment is located in Karlshamn and covers approximately 40 hours per week. The work is hybrid, with on-site presence approximately three days a week. Working hours are standard office hours.

The assignment is planned to start between week 34 and 38 and last for approximately six months. You will receive an introduction to the operations' working methods and priorities, and there is an internal administrative resource available to support simpler practical handling.

Our Expectations

We are looking for you who have at least five years of experience in qualified administration or complex administrative work. You have post-secondary education within public administration, law, or equivalent, and are confident in matters concerning document management, information management, GDPR, public access, and confidentiality.

You have experience from municipal, public, or municipally owned operations and are accustomed to working in a structured, independent, and high-quality manner. You express yourself well in Swedish, both orally and in writing, and have good knowledge of Microsoft 365.

As a person, you are meticulous, unpretentious, and clear. You can create structure without making it complicated, and you have the ability to engage others through a practical, pedagogical, and solution-oriented working style.

Interested?

This is a consulting assignment, which means you will be employed by us at TNG and work as a consultant on-site at the client's location. TNG helps candidates and consultants take the next step in their careers, whether they are looking for a new job or want to step into a consulting assignment. With a fair and data-driven method, based on facts and science, we match you with employers who look beyond age, title, and gut feeling and instead focus on potential, right experience, and new perspectives. We look forward to receiving your application with CV or LinkedIn profile and without a cover letter. Please note that we cannot receive applications via email, but you are always welcome to email the recruiter with questions. After submitting your application, we will anonymize your personal data and likely ask you to complete scientific recruitment tests and/or an interview with our AI-avatar Tengai before we make an initial assessment. Of course, you will receive more information about each step when it is time, and as soon as you have submitted your application, you can follow it in real-time via our website. Please note that we conduct ongoing selections, and the position may therefore be filled before the last application date. Warmly welcome!