Make a difference. Every day.

We are now looking for an Executive Assistant to VE Pediatrics and Adolescents in Ystad. Welcome to work with colleagues who do everything they can to ensure that children and families receive good care and a positive experience at the hospital, and who care for each other and are open-minded.

VE Pediatrics and Adolescents Ystad consists of a pediatric emergency clinic, an inpatient ward, day care, and a specialist clinic. We operate in Ystad with a total of approximately 80 employees and belong to the Lasarettet i Ystad administration.

The Department of Pediatrics and Adolescent Medicine has three inpatient beds and additional beds for day care activities for children and adolescents up to 18 years old. The medical specialties are primarily pediatrics, surgery, orthopedics, and ENT (ear, nose, and throat) diseases. Our Pediatric Emergency Clinic receives children and adolescents from all specialties, aged 0–18, with acute medical conditions around the clock. Ambulance alerts with priority levels two to four are also received.

VE Pediatrics and Adolescents Ystad is known for a staff-driven working approach and a spirit of continuous improvement. We value new knowledge and development that contribute to security and well-being for both staff and patients. We have a good work climate that we never take for granted and would love for you to help develop. We value work joy, teamwork, personal responsibility, trust, consideration, and equal treatment as important parts of our work environment.

Our work is, of course, conducted in accordance with the UN Convention on the Rights of the Child and NOBAB standards – the child's best interest always comes first.

1 position.

Job Description

As an Executive Assistant here, you will have a varied and independent job with varying pace. You will be an administrative support to the Unit Manager and Section Manager, with a coordinating role and a good overview of the operations. Here you will work with varied tasks that require both structure and flexibility.

Your main responsibilities include:

• Personnel Administration: You handle employment contracts, payroll, permissions, and onboarding of new employees. You also handle administration regarding absence and leave, as well as invoice management and ordering responsibility.
• Scheduling: For all staff categories within the pediatric unit. Administration in HR-fönster where you plan staffing and schedules and resolve staff vacancies. You work continuously with payroll administration.
• Other Administration: Being a support in various administrative processes that arise in daily operations.

Furthermore, you are an important support for our employees in matters within your area of responsibility. As the hub in the network, you are a central part of the team that makes everything flow. The role suits you if you like order and structure, have good planning skills, and thrive with many contact surfaces.

Qualifications

We are looking for you who have completed and passed upper secondary education and have at least two years of experience in personnel administration, for example, payroll administration, scheduling, and staffing. For the position, it is required that you have good knowledge of Swedish in both speech and writing and are proficient in the Microsoft Office suite.

It is meritorious if you have medical secretary training or other administrative education at post-secondary level that the employer deems relevant for the position. Furthermore, we would like you to have a couple of years of experience working in healthcare, along with knowledge of systems used by Region Skåne, such as HR-fönster, Curatime, and Multiacess.

You who apply have a high sense of service and thrive handling a breadth of parallel tasks. You are meticulous, responsible, and can handle a work pace that can sometimes be high. In addition, you have the ability to plan and work flexibly, both in teams and independently, and can adapt to a changing daily life. With your ability to collaborate, positive attitude, and commitment, you contribute to a good work climate where we all help each other to achieve the best care quality for our patients. Great importance will be attached to personal suitability.

Here we work based on our values: to be welcoming, driving, and show care and respect for both our patients and each other.

We apply continuous selection, so please send your application! We look forward to getting to know you!

Employment Type: Permanent.
Duration: Permanent.

Region Skåne exists so that everyone living in Skåne can feel well and have confidence in the future. Through cross-border collaborations and care, the best conditions are created for a healthy life – in business, public transport, culture, and healthcare – in Skåne. Together we make life more possible.

At https://www.skane.se/ledigajobb (https://www.skane.se/ledigajobb) you can see in which stage Region Skåne's recruitments are and how many have applied for the positions.

If you have protected personal data, you should contact the contact person specified in the advertisement so that your application is handled according to special routines. When you apply for a job at Region Skåne, your application becomes a public document according to the principle of public access. The data is processed and stored in accordance with the General Data Protection Regulation (GDPR).

To staffing and recruitment agencies and to you who are salespeople: We kindly but firmly decline direct contact with staffing and recruitment agencies as well as sellers of additional job advertisements.