Vacant job

The Culture Administration works for a free, rich and strong cultural life throughout Västra Götaland. Together with municipalities, civil society and other actors, we promote, support and develop the region's cultural life. We also provide staff support to the region's cultural political bodies: the Culture Committee and the Board for Cultural Development.

Read more at vgregion.se/kulturförvaltningen (https://vgregion.se/kulturf%C3%B6rvaltningen).

Are you interested in working in a politically governed organization and having a responsible role close to both operations and politics? Do you thrive in a role where structure, legal certainty and collaboration are crucial? Then this might be the job for you.

Description

As a Committee Coordinator, you have a central role in coordinating and ensuring the quality of the committee process for the Culture Committee. You work closely with both staff and political leadership and contribute to creating well-functioning working methods with high quality throughout the entire decision-making process.

With us, you contribute to ensuring that our political decision-makers receive clear, legally secure and well-prepared decision materials, and that case handling functions efficiently and professionally.

You will belong to the Culture Administration's unit responsible for case preparation and operational support related to the Culture Committee. The unit is also responsible for committee coordination, information management, and coordinates the administration's work with operational planning, follow-up and analysis.

The unit is organized into three teams to create good conditions for collaboration, planning and communication. You will belong to the team responsible for committee coordination and information management, where you, together with engaged colleagues, contribute to developing and improving the administration's working methods and processes.

The unit is part of the Administration's Common Functions, which provide support and service to the entire administration and simultaneously are responsible for staff support to both the Culture Committee and the Board for Cultural Development.

Responsibilities

As a Committee Coordinator, you will among other things:

• coordinate and ensure the quality of the committee process – from preparation to decision, minutes and dispatch
• review, develop and strengthen the administration's work with service statements and decision materials
• provide support and guidance to managers and case handlers in committee administrative matters, ensuring that case preparation and documentation follow laws, guidelines and decided processes
• contribute to the development and efficiency of working methods and routines
• handle administrative processes related to the committee's work

The role involves many contact surfaces where you collaborate and build trusting relationships with politicians, managers and colleagues. The role also includes monitoring region-wide issues within committee administration and case handling, as well as participating in relevant networks.

Qualifications

• University degree in public administration, political science, law or equivalent knowledge
• Several years of experience in qualified work within public administration as a committee secretary, investigator or in a similar role
• Good knowledge of municipal/regional governance and the regulations governing public operations, such as the Local Government Act, the Administrative Procedure Act and the Public Access to Information and Secrecy Act
• Very good administrative and linguistic skills in Swedish, accustomed to working in a structured, independent and quality-conscious manner in complex processes

It is meritorious if you have experience working in Public 360 and Microsoft 365, as well as holding a B-driver's license, as the work involves some travel within the region.

Personal qualities

To thrive and succeed in the role, you need to be structured, careful and quality-conscious. You have the ability to plan, coordinate and keep track of several parallel tasks while maintaining focus on the right things even when the pace increases.

You are self-reliant but also collaborative and thrive in a role with many contact surfaces. With a professional and service-oriented approach, you create good relationships and inspire trust in dialogue with managers, colleagues and elected officials.

We also believe that you:

• are secure and communicative with high integrity
• have good judgment and an eye for detail, appreciate order, clear processes and recurring deadlines
• are solution-oriented and motivated by developing and improving working methods and processes
• have the ability to prioritize and handle varying tasks while maintaining quality

Personal qualities will play a major role in the recruitment process.

Conditions

Interviews take place continuously during the process.

About Västra Götaland Region

With us, you become part of a larger whole. We are 56,000 employees in over 200 professions who make a difference in people's lives throughout Västra Götaland every day.

You contribute to safe and equal healthcare as well as a sustainable society where environment, culture and good communications create quality of life.

We are in the midst of digital development where you get to help shape future working methods to improve and simplify daily life for citizens and operations.

As a permanent employee, you will be mobilized as part of our shared responsibility to ensure that socially important functions continue to operate even in a crisis.

Want to know more about us? On our website, you can read more about our benefits and meet employees who make a difference every day and develop in their professions. Read more here (https://www.vgregion.se/jobba-i-vgr/sa-ar-det-att-jobba-hos-oss/).

Application

Västra Götaland Region prefers that you register your application via the recruitment system. If you as an applicant have questions about the advertised position or for special and specific reasons cannot register your details in a public system – contact the contact person for the respective advertisement.

To staffing, placement and recruitment agencies and to you who are a seller:

We kindly but firmly decline direct contact with staffing, placement and recruitment agencies as well as other external actors and sellers of additional job advertisements. Västra Götaland Region has procured agreements.

Open to all
We focus on your competence, not your other prerequisites. We are open to adapting the role or workplace to your needs.