Vacant job

Ref: 20261279

The Care and Support Housing within Malmö Municipality consists of five units. We are now looking for an assistant who will be placed at Unit 1, which is divided into eight sections. You will become part of a team of 6 assistants within the unit.

Are you an engaged and flexible person with a genuine interest in working within care and support? Do you want to become part of a team that daily contributes to improving people's quality of life? Then we might be looking for you!

Does this sound like you? Don't hesitate to submit your application today – and become part of our important work within Malmö Municipality!

Job Responsibilities

As an assistant, you will be the daily and proactive support for our managers and team. Your responsibilities include:

• Practical work with daily staffing and schedule planning.
• Administration in systems such as Medvind/H-rutan and Ekot.
• Ordering consumables and work clothes.
• Handling error reports, receiving deliveries, and coordinating with craftsmen.
• Booking training for staff.
• Contact with operations when new residents move in.
• Managing permissions in various IT systems.
• Coordinating interns and labor market placements.

Qualifications

• Upper secondary education with a focus on administration or a nurse assistant education.
• Documented experience in staffing planning and overall personnel planning.
• Experience in coordination tasks within healthcare and/or care and support.
• Previous administrative work, preferably within the municipal sector, is meritorious.
• Experience working in a 24-hour operation is an advantage.
• You are accustomed to using the computer as a work tool and have the ability to quickly learn new programs and systems.
• Good knowledge of current system support such as Medvind and Personec P is meritorious.
• Good knowledge of Swedish, both spoken and written.

Personal qualities required for the position

• Flexibility: The work often involves changes and new challenges, so it is important that you adapt easily to changed circumstances and see opportunities in change. This is crucial for handling daily staffing and schedule planning.
• Collaboration skills: You will work closely with other people and different operations. Being able to relate to others in a listening and smooth manner, listening, communicating, and resolving conflicts constructively is important to be effective in the role of coordinator and contact person for interns and labor market placements.
• Structured: To plan, organize, and prioritize work effectively, you need to be structured. This helps you keep timeframes and ensures that administrative tasks such as managing permissions and booking training are performed correctly and on time.
• Service-oriented: A calm and attentive approach, as well as the ability to help others and deliver solutions, is crucial for handling error reports, receiving deliveries, and assisting managers in their daily work.
• Self-starting: You will need to take responsibility for your tasks and drive your processes forward on your own. This is important for handling orders, administration, and quickly learning and using new systems.

Important information for you who are applying for a job in the Health, Care & Support Administration.

When you apply for a job with us, we will ask you to show an extract from the Police Register of Offenses. The extract we want to see is "control of own data". You need to request an extract from the Register of Offenses yourself, and you do this via a form found on the police website: http://bit.ly/polisens-blankett (http://bit.ly/polisens-blankett)

Once you have your extract, you present it to the hiring manager. Note that the normal processing time at the police is about two weeks, so please order the extract when you apply for the position.

You can read more here: http://bit.ly/Information-om-utdrag (http://bit.ly/Information-om-utdrag)

About Us

Special Housing is responsible for care and support in the city's care and support housing, short-term housing, and rotating care. We work to provide support to elderly people who can no longer live at home due to extensive care and support needs, often due to dementia or physical illness. Our department is characterized by empathy, respect, and a strong desire to create a safe and pleasant environment for our residents. Read about Malmö Municipality as an employer here http://www.malmo.se/jobb (http://www.malmo.se/jobb)

Information about the position

Employment type: Permanent

Scope: Full-time

Number of positions: 1

Start date: By agreement

Other

Malmö Municipality strives for employees to represent the diversity found in our city. We therefore welcome applicants who can contribute to us as an employer meeting the needs of the people of Malmö.

Malmö Municipality has been a Finnish administrative area since 2015. This means that the municipality must inform about the rights of the Finnish minority, offer elderly care entirely or substantially in Finnish, and promote the Finnish language and Finnish culture. It also means a right to use Finnish in contact with us in the municipality. Since Malmö Municipality is a Finnish administrative area, it is meritorious if you can speak Finnish. Warmly welcome with your application! / Tervetuloa hakemuksesi kanssa!

Read more about the Finnish administrative area here: https://malmo.se/finsktforvaltningsomrade (https://malmo.se/finsktforvaltningsomrade)