Vacant job

Are you a structured and solution-oriented administrator who thrives in a central and coordinating role? 🚀 We are now looking for an engaged consultant who wants to contribute with administrative support and coordination in a business where order, quality, and service are in focus.

Here you will get a varied role where you work closely with management and operations, handling everything from planning and coordination to documentation and project administration.

In the role of Administrator, you are responsible for creating structure and facilitating the daily work for the business. You serve as an important support in administrative processes and contribute to ensuring that work flows smoothly and efficiently.

• ✨ Calendar management and coordination of activities
• ✨ Planning and organizing meetings, conferences, and travel
• ✨ Booking of premises, travel, and accommodation
• ✨ Document management, meeting minutes, and case administration
• ✨ Handling invoices, orders, and simple budget follow-ups
• ✨ Administrative support in projects and tracking of schedules
• ✨ Communication with internal and external contacts
• ✨ Coordination and structuring of digital documentation

• ✔ Experience in administrative work in a coordinating role
• ✔ Good proficiency in the MS Office suite and digital administrative systems
• ✔ Experience in simple economic administration and invoice handling
• ✔ Experience in meeting and travel planning
• ✔ Very good communication skills in Swedish, both spoken and written
• ✔ Ability to work independently and prioritize effectively
• ✔ A professional and service-oriented approach
• ✔ Experience handling confidential information
• ✔ Basic understanding of public sector operations or authority work

• 🔹 Structured and meticulous
• 🔹 Proactive and self-driven
• 🔹 Solution-oriented and flexible
• 🔹 Service-oriented with good collaboration skills
• 🔹 Confident in handling multiple parallel tasks

• 📌 Location: Stockholm
• ⏳ Scope: Full-time 100%
• 📅 Start date: 2026-06-01
• 📅 End date: 2027-05-31
• 🕛 Apply by: 2026-05-26 at 12:00

This is a consultancy assignment where you become an important part of a business with a high pace and many contact points. Start date according to agreement.

Does this sound like the right next step for you? Send in your application today! ✨

Sway Sourcing is an innovative recruitment partner specializing in matching the right talent with the right company – quickly and efficiently. Our main focus lies within Finance, Administration, HR, Marketing, and IT, but we also possess the broad expertise and flexibility required to deliver tailored recruitment solutions across all industries.

Although we are a relatively new player, we have already built trust with many of Sweden's largest companies and operate both nationally and internationally. With bases in Sweden and Spain, we offer a unique combination of local expertise and global reach. Our strong network and deep industry insights make us a natural partner for companies that want to stay ahead in their recruitment.