Vacant job

Do you want to work on one of Sweden's most exciting and sustainable industrial projects? We are now looking for a structured and meticulous Document Control Administrator for a comprehensive BECCS project with a leading player in the energy sector. Here, you will play a central role in ensuring quality, traceability, and order in the project's document management.

About the Role 📋

As a Document Control Administrator, you are responsible for ensuring that the project's documentation is handled correctly according to established processes and procedures. You work closely with several functions within the project and become a key part of ensuring efficient information flow between engineering, procurement, construction, and other project teams.

You report to the Document Control Lead and participate regularly in cross-functional forums and project meetings.

Your Responsibilities 🛠️

• Manage and maintain project documentation according to established document control procedures
• Ensure correct storage, archiving, and access to technical and administrative documents
• Responsible for version control and ensure that the correct document versions are available
• Update and maintain document registers and databases with high accuracy
• Coordinate document flows for submission, review, and approval
• Support work with reports, audits, and status updates related to document management
• Develop and implement project-specific document control procedures
• Structure and classify documents to ensure traceability and easy access
• Act as the contact person for document-related questions within the project
• Provide documents from internal archives when needed
• Support the Document Control Lead with questions related to technical documentation

Your Profile ✅

Required Competencies

• At least 2 years of experience in document control, preferably within construction, civil engineering, or engineering projects
• Very good understanding of document control principles, methods, and best practices
• Good knowledge of project documentation requirements and dependencies
• Experience with EDMS and CDE systems such as Aconex or similar
• Understanding of project management methodology and tools
• Very good computer literacy in document management tools
• Strong organizational and analytical skills
• Ability to handle large volumes of documents efficiently and in a structured manner
• Very good communication skills with both internal and external stakeholders
• Vocational higher education or bachelor's degree in information management, administration, or a similar field
• Very good proficiency in Swedish and English, both spoken and written

Preferred Experience ⭐

• Experience from working in large project environments

Personal Attributes 🌟

• Exceptional attention to detail
• Proactive and improvement-oriented
• Ability to work under pressure and adapt to changing circumstances
• Strong problem-solving skills and good prioritization abilities
• Thrives in a dynamic and fast-changing project environment

Scope & Information 📍

Location: Stockholm
Scope: Full-time
Start: As soon as possible according to agreement
Contract Length: 6 months + option for 6 months
Application Deadline: Selection is ongoing

Sway Sourcing is an innovative recruitment partner specializing in matching the right talent with the right company – quickly and efficiently. Our main focus lies within Finance, Administration, HR, Marketing, and IT, but we also possess the broad expertise and flexibility required to deliver tailored recruitment solutions across all industries.

Although we are a relatively new player, we have already built trust with many of Sweden's largest companies and operate both nationally and internationally. With bases in Sweden and Spain, we offer a unique combination of local expertise and global reach. Our strong network and deep industry insights make us a natural partner for companies that want to stay ahead in their recruitment efforts.