Senior Administrative Assistant to the HR Department at the Swedish Social Insurance Agency

Every year, the Swedish Social Insurance Agency (Försäkringskassan) makes 21 million decisions that affect people's lives and society as a whole. We distribute approximately 260 billion SEK annually. These are everyone's tax funds, which we handle with great responsibility. Therefore, we delve into every case, follow laws and regulations, inform and guide, care, and show consideration. This is a job for those who want to take responsibility. Welcome to the Swedish Social Insurance Agency.

The HR department is responsible for driving the agency's employer policy and ensuring its competence supply. This covers areas such as labor law and collective agreements, working environment, leadership and employee management, and competence development. HR supports managers and leadership teams on all types of HR-related issues. The HR department at the Swedish Social Insurance Agency is now seeking an engaged and senior administrative assistant. You will work closely with colleagues such as controllers, HR specialists, and business developers. Our approximately 200 employees are primarily located in Stockholm, Malmö, Gothenburg, and Östersund.

Documentation, Administration, and Collaboration

As an administrative assistant within the HR department, you will provide administrative support primarily to the HR Director, but also to other managers within the HR department, contributing to a smooth daily operation for leadership. In this role, it is important to have high integrity, the ability to take independent initiatives for improvements, and to work proactively.

You will assist the HR Director with calendar booking, meeting planning, meeting documentation, travel arrangements, and organizing conferences. In your work, you will handle invoices, procurement, purchasing, access rights, registration, and document management. You will collaborate with other administrative assistants within the agency and serve as a contact person for other operations, both internally and externally.

As an employee at the Swedish Social Insurance Agency, you must have a high level of security awareness, as the agency handles confidential information. This is a job for those who want to take responsibility.

We are looking for you who

have a high school diploma or equivalent experience and qualifications
have a systematic and meticulous working method
collaborate effectively with others to achieve common goals
have good communication skills, both verbally and in writing
act on your own initiative and take responsibility for achieving good results
are confident and inspiring, even in demanding situations
quickly identify problems and solve them in a relevant way.

It is an advantage if you:

have experience providing administrative support to people in leading positions
have good knowledge of the Swedish Social Insurance Agency's organization and administrative systems
have experience of trade union cooperation
have knowledge of the Administrative Procedure Act
have experience with digital registration and case management systems
have experience working with invoice management systems
have good knowledge of the Office package.

We place great importance on your personal attributes.

Other Information

1 position, permanent, full-time, with a start date to be agreed upon. A probationary period may apply. In accordance with the Swedish Social Insurance Agency's security guidelines, background checks will be conducted during this recruitment. Remote work is possible if the work allows. Psychometric tests may be used as part of the selection process in this recruitment. Location: Stockholm (Telefonplan) or Malmö.

Would you like to know more about the Swedish Social Insurance Agency as an employer? Visit fk.se/jobbahososs (https://fk.se/jobbahososs)

Contact Persons

Manager: Ola Kristiansson, 010-119 57 32 (for questions about the position).
HR Specialist: Elin Magnusson, [email protected], 010-113 44 98 (for questions about the recruitment process).
ST (Union): Siv Norlin, 010-116 96 76
Saco-S (Union): Cecilia Silverson, 010-115 26 18
Seko (Union): Johanna Grundström, 010-115 30 44.

Application

Welcome to submit your application no later than April 16, 2026. Please upload your diplomas, grades, and certificates along with your application.

If you have protected personal data or no access to BankID, please call the HR specialist named in the advertisement for assistance with submitting your application.

In everything we do, we act based on the principle of equal value for all people, legal security, and good service.