Vacant job

Ref: 20260658

Job Responsibilities

Our school administrator will be on parental leave next school year, and we are now looking for someone to take over her duties for the next school year and become an integral part of our workplace.

As a school administrator at Fågelbacksskolan, you will work closely with the school management and provide close support in areas such as student, staff, information, and government administration. In your role, you will have a central and important position in our office, acting as our face to the outside world but also as the spider in the web. You will receive visitors daily, help and guide students, colleagues, guardians, government officials, and other visitors, so having an open door and providing service should be second nature to you.

Your duties will also include handling student administration, such as registering students, placements, grades, and other student results. You will be responsible for our mail handling, record keeping, registration, archiving, etc. As a school administrator with us, managing substitutes, staffing, and some scheduling will be a large part of the role, which means these are tasks you need to be willing to take on and enjoy.

Qualifications

You who are applying have at least a high school education or equivalent. Experience in administrative tasks is required for the position, preferably in a school or municipal setting. Education in the administrative field, preferably related to economics or ICT, is an advantage. You have good IT skills and can easily learn different systems. You have good Swedish in both spoken and written form. It is an advantage if you have experience working with any of our commonly used IT systems such as H-rutan, Medvind, Ekot (economics), Extens (grades and student registration), Edlevo, Platina (record keeping), Vikariebanken (substitute system), and Skola 24 (scheduling) and Unikum.

We are looking for someone who is flexible, creative, stress-resistant, positive, organized, helpful, enjoys working in a team but also independently, likes to juggle many tasks, and easily builds good relationships with students, guardians, and colleagues.

We look forward to meeting you and having you become a part of our team!

About the Workplace

In central Malmö, you will find Fågelbacksskolan, a secondary school where you have the opportunity to make a difference in a fresh and functional environment! We have a shared definition of good teaching but also clear structures, respectful treatment, and a continuous learning culture in all parts of our organization. Leadership is stable and clear with high expectations, distribution of responsibilities, and trust. We focus on teaching and learning, and together we shape and nurture our students to become future global citizens with choices and hope for the future, and together we learn and develop in a learning culture where togetherness is a key principle for all our different professions at the school.

The primary school administration – the city's largest administration with about 80 schools, 6300 employees, and 36000 students offers a workplace for everyone. Here we want to grow, develop, and be challenged in our learning together – every day. We ensure that everyone has a good working environment and invest in leadership. Together, we all work for the best school for every student!

The Malmö city operations are organized into 14 administrations. Our common mission is to create welfare and sustainable community development. Together with the residents of Malmö, we are developing an even better city to live, work, and be in; differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Read about Malmö city as an employer here malmo.se/jobb (https://malmo.se/jobb)

Job Information

Employment type: Fixed-term employment until 2027-08-13
Scope: Full-time
Number of positions: 1
Start date: 2026-08-03

Other

Please note that we in Malmö city have removed the personal letter from the application process and replaced it with selection questions, this for a more inclusive recruitment process and an efficient candidate experience for you applying for a job with us. Your answers will be an important part of our selection work.

According to the Education Act, a criminal record check is required for employment in preschool, school, and school-age childcare. The form to order the extract is available at: https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/ (https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/)

Malmö city strives for employees to represent the diversity that exists in our city. Therefore, we welcome applicants who can contribute to us as an employer to meet the needs of Malmö residents.

To submit your application, click on apply below. If you have any questions regarding the position, please contact the contact persons in the advertisement. Your application documents are public records and are handled according to the principle of public access. If you have a decision on protected personal data, please contact the contact person in the advertisement for an alternative application route.